Modifying or Deleting Pending Asset Transactions
You can modify or delete financial asset transactions that are pending depreciation. (These are transactions on which depreciation has not yet been run.) You can modify or delete the following pending asset transactions:
Adds
Adjustments
Transfers
Recategorizations
Warning! You cannot modify or delete retirement transactions, leased asset transactions, group asset transactions, joint venture transactions, or parent/child asset transactions.
Note: Regarding the Copy Changes to Other Books option: when you delete an Add transaction, the deletion applies to all books to which the asset reports. However, when you delete Adjustments, Recategorizations, and Transfers transactions, you should review the delete at each book in the scroll area and click the Delete button on each book. Also, if you are using this page only to change the accounting date, transaction date, or transaction code, these changes will apply to all books to which the asset reports. To apply other types of updates to pending transactions, you need to scroll through each book that you want to affect with the modification. No other way is available to affect all books with an update.
Note: Financial transactions cannot be performed on the Lease Administration Lease Assets through Asset Management.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
PEND_TRANS_UPD_DEL |
Update or delete transactions in Pending Transaction table prior to running depreciation processing (AM_DEPR_CALC). |
|
|
PEND_TRANS_A1_SP |
Review detail transaction information and then modify or delete the transaction. |
|
|
ASSET_TRNINFO4_SEC |
Modify the transaction or accounting date. |
Use the Pending Trans Update/Delete (pending transaction update and delete) page (PEND_TRANS_UPD_DEL) to update or delete transactions in Pending Transaction table prior to running depreciation processing (AM_DEPR_CALC).
Navigation:
Review the information to make sure that this is the intended transaction that you want to modify or delete.
Click Update or Delete to review transaction information, and then either modify or delete it.
Click Edit Trans Info to edit the transaction date, accounting date, and the Transaction code.
Use the Asset Addition page (PEND_TRANS_A1_SP) to review detail transaction information and then modify or delete the transaction.
Navigation:
Click the Update button or the Delete button on the Pending Trans Update/Delete page.
Field or Control |
Description |
|---|---|
Depreciation Status |
You can change the status from Depreciable to Non Depreciable. |
In Service Date |
Captures when the asset was placed in service. You can modify this date. |
Accum Depr in Current Pd (accumulate depreciation in current period) |
Select if you want any accumulated depreciation for this asset to be booked to the current period. Do not select the check box if you want accumulated depreciation to be booked to the previous period, which you will probably have to reopen. The default setting for this option is disabled, or deselected. If you use this check box, remember to select it for each book for the asset transaction that you are modifying. |
Asset Transaction Detail
Modify the transaction directly in the cost row or rows.
Only certain fields are available for editing, based on the type of transaction that you are modifying:
Field or Control |
Description |
|---|---|
Accum Depr (accumulated depreciation) |
Add the amount of any depreciation that is already recognized for the asset. If you are adding assets that have depreciation from prior years or prior periods, you can enter the depreciation here if you forgot to enter it when you added the assets, or change it if you added depreciation before but want to change it now. |
|
Transaction Type |
Fields You Can Update |
|---|---|
|
ADD |
Cost, Quantity, ChartFields, Category, Cost Type, In Service Date, Depreciation Status, Accumulated Depreciation |
|
ADJ |
Cost, Quantity |
|
RCT |
Category, Cost Type |
|
TRF |
ChartFields |
Use the Transaction Information page (ASSET_TRNINFO4_SEC) to modify the transaction or accounting date.
Navigation:
Click the Edit Trans Info button on the Pending Trans Update/Delete page.
Trans Code (transaction code) is optional. It helps to identify which accounting entry template will be used for this transaction. You can select only those valid combinations for which accounting entry templates exist.