About Inventory Availability for Run of House Rooms
If sleeping room types at a property include ROH room types, the following processing occurs in the Total Group Availability views:
Before an ROH booking occurs, the ROH count appears as 0 (zero) in the counts for each day and date.
When a booking for ROH rooms is requested, the Availability Check verifies the counts against the Total Group Availability totals. Availability is checked against the overall Total Group Availability count of the ROH room type and the property-specific room types that are mapped to that ROH room type. If the requested number of ROH rooms is less than or equal to the overall Total Group Availability count, then the booking occurs and the ROH rooms are reserved.
After an ROH booking occurs, the ROH count appears as a negative number in the counts for each day and date. The property-specific room types that are mapped to the ROH room types are not decremented. However, the overall Total Group Availability counts are decremented, thus keeping the totals accurate.
For more information about availability checks, see Checking Inventory Availability.
As the day of arrival approaches, you must manually convert the reserved ROH room types into actual property-specific room types. This conversion typically occurs in the Quote screen, Room Blocks view. It is recommended that you perform this conversion several days before the day of arrival to the day of arrival. During manual conversion, the counts of the property-specific room types are decremented to reflect the new totals, and the counts of ROH rooms are incremented from negative numbers to 0.