Creating Budget Requests

The following procedure shows how to create a budget request.

To create a budget request

  1. Navigate to the Marketing Plans screen.

  2. In the Marketing Plans link bar, click Budget Requests.

  3. In the Budget Requests list, create a new record, and complete the fields.

    The following table describes some of the fields.

    Field Action

    Total Requested

    Total amount of the budget request. This field must be completed, or the budget request cannot be submitted.

    Approval Status

    A status field that indicates that the plan has been Approved, Declined, Submitted, or Needs Revision.

    Marketing Plan

    Associates the request with the marketing plan.

    Budget Request Id

    Automatically populated.

    Net Requested

    By default, this field shows the same value as Total Requested, but it can be configured to calculate the net amount as total minus any partner contributions.

    Approval History

    Displays the history of approvals for the budget request (when Approval Status is Submitted).

    Planning Period

    Indicates the time period during which the request is active. For example, an annual or quarterly budgeting period.

    Budget Category (G/L Account)

    Choose a budget category for the request. The categories typically correspond to the values in the back-office accounting general ledger.

    Line Number

    You can use this field in any way that meets your business needs. For example, some general ledger applications generate a line number for each budget item.

    Approved Budget

    Specify the amount of money approved for the request. This field must only be used by employees with budget authority.

    Region

    Select the region authorized to spend the funds.

    Type

    The value corresponds to the categories that your organization uses to organize and review requests. For example, Direct Mail, Hospitality, Marketing Operations, and so on.

    Fund

    Identifies the Marketing Fund that provides funds for this budget request.

    Organization

    Associates the request with organizations that must have visibility to the request.