Creating Budget Requests
The following procedure shows how to create a budget request.
To create a budget request
Navigate to the Marketing Plans screen.
In the Marketing Plans link bar, click Budget Requests.
In the Budget Requests list, create a new record, and complete the fields.
The following table describes some of the fields.
Field Action Total Requested
Total amount of the budget request. This field must be completed, or the budget request cannot be submitted.
Approval Status
A status field that indicates that the plan has been Approved, Declined, Submitted, or Needs Revision.
Marketing Plan
Associates the request with the marketing plan.
Budget Request Id
Automatically populated.
Net Requested
By default, this field shows the same value as Total Requested, but it can be configured to calculate the net amount as total minus any partner contributions.
Approval History
Displays the history of approvals for the budget request (when Approval Status is Submitted).
Planning Period
Indicates the time period during which the request is active. For example, an annual or quarterly budgeting period.
Budget Category (G/L Account)
Choose a budget category for the request. The categories typically correspond to the values in the back-office accounting general ledger.
Line Number
You can use this field in any way that meets your business needs. For example, some general ledger applications generate a line number for each budget item.
Approved Budget
Specify the amount of money approved for the request. This field must only be used by employees with budget authority.
Region
Select the region authorized to spend the funds.
Type
The value corresponds to the categories that your organization uses to organize and review requests. For example, Direct Mail, Hospitality, Marketing Operations, and so on.
Fund
Identifies the Marketing Fund that provides funds for this budget request.
Organization
Associates the request with organizations that must have visibility to the request.