Defining Function Space Inventory Controls

This procedure assumes that the administrator has already created the appropriate function spaces for the property. For more information, see Setting Up Function Space Categories for a Property.

To define function space inventory controls

1. Navigate to the Property Pricing Admin screen.

2. In the Properties list, query for the property record, and then click the link in the Property Name field.

3. Click the Inventory Control view tab.

   You are brought to the Function Space view.

4. In the Inventory Controls list, create a new record.

5. Enter a start date and end date for the inventory control.

   The start and end date values are validated. The Start Date value must be less than or equal to the End Date value and the duration between Start Date and End Date cannot be greater than one year.

6. In the Function Space field, click the single select button, and choose the appropriate specific space, category, or suite.

   Note: The function spaces displayed in the Pick Function Space dialog box include only those spaces that are effective throughout the entire specified time period.

7. Choose the appropriate rule from the Rule Type drop-down list:

   • Choose Authorization Level to define a limit for the number of bookings that can be reserved concurrently for this function space on this date. Note that this option is only available if you are defining the rule for a function space or suite category.

   • Choose Option Level to define a limit for the number of bookings that can be optioned for this function space on this date.

   • Choose Overbook Level to define a limit for the number of bookings that can be overbooked for this function space on this date.

8. In each authorization field, set the rule levels for each day of the week.

   You can specify different levels of authorization, optioning, and overbooking for the same day.

   If a rule date range spans less than a week, then only the days of the week included in the range are editable under the Rules. For example, if the start date is January 26, 2009 and the end date is January 28, 2009, you can only enter values for Monday, Tuesday, and Wednesday. The rest of the days are read only.

9. Select the inventory control records to use, and click Apply.

   You can select multiple records from the Rules drop-down list and apply the inventory controls for all of them at once.

   The results of the applied inventory controls appear in the Valid Authorizations Levels list, starting from the first day applied.

   Note: Inventory control rules can overlap. When you apply a new rule and it has overlapped values, the new rule overwrites the old record values or creates new values if necessary.