About the Banquet Event Order Report
A Banquet Event Order is a contractual agreement between the meeting professional and a hotel. This agreement expresses the objectives and details of one or more functions.
The Banquet Event Order (BEO) Report displays functions and subfunctions that take place for an event and shows the details of those functions and subfunctions. This report provides the operation execution team with detailed information about food, beverages, and setup requirements for all functions in an order. The BEO Report helps provide consistency in internal and external communications in the hotel industry. However, contractual terms and agreements might differ between properties.
The first section of a BEO Report provides administrative information about the property, the account, the customer contact, and event order details.
Event managers can generate and print a Banquet Event Order (BEO) Report before an event occurs.
The line items on the report appear according to the following rules:
Functions are listed by date and start time.
Function line items for a function are listed by service start time.
Menu line items appear before other function line items.
The report headers that administrators configure using the procedures in Configuring Headers for Hospitality Reports appear in the report if the report headers are associated with the line items or comments.
If a function agenda contains a parent function record that is used for detailing or a space hold (that is, if the Detail flag of a function record is selected), the parent record does not appear in the BEO Report. The BEO Report shows only the subfunctions and grandchild functions of a detailing record or space hold record. The detailing or space hold record is not an actual function; it is used only to hold space. For more information about detailing, see Detailing a Function. For more information about space holds, see About Space Holds.
The subfunctions and grandchild functions represent the actual functions and subfunctions, respectively. Report formatting and functionality for the subfunctions and grandchild functions is the same as if these were functions and subfunctions.
The Banquet Event Order Report is available in the Event Order views of the Orders screen.