Creating Hospitality Assets

An asset is a specific physical instance of a product. Users reserve assets, not products. An asset can be associated with a specific property, and multiple assets can be associated with a single product. You cannot create an asset unless a product for that asset is already defined.

For example, a product called Piano has the following assets:

• Yamaha Piano at New York property, Serial # 7896-0987

• Wurlitzer Piano at London property, Serial # Z765-9876

Additionally, you can create assets for menu items and event order items. These items are automatically associated with specific properties and can form components of property-specific menus and packages. For more information about defining property-specific assets, see Creating Assets for Property-Specific Products.

Optionally, you can apply preventive maintenance to an asset. For information about setting up and using preventive maintenance for an asset, see Siebel Field Service Guide.

This task is a step in Process of Defining Hospitality Assets.

To create a Hospitality asset

1. Navigate to the Assets screen, then the List view.

2. In the Assets list, create a new record and complete the fields, as required.

3. In the new record, click the Asset # hyperlink.

   The Assets Components view is displayed.

4. Click the More Info tab and complete the fields, as required.

   Some fields are described in the following table.

   Field	Comments
   Account	The account associated with this asset.
   Asset #	A unique number used to track the asset.
   Asset Tag	Identifier from the physical label on an asset.
   Installed	Default value is the date the asset is entered.
   Original Cost	The original cost of the asset.
   Owner	The account to which the asset is assigned.
   Ownership	The type of ownership. Options are Rented, Leased, Purchased, Financed, or Consigned.
   Part #	The part number of the asset. If a value exists in the Part # field of the associated product record, this field is automatically populated with that value.
   Product	The product with which the asset is associated. Note: If the product is a property-specific product, then you must select the same property for this asset.
   Property	The property at which the asset is located.
   Serialized	Read only. Indicates whether or not the product is serialized.
   Serial #	The serial number of the asset.
   Status	Select Active or Available to make the asset available for use at a property.
   Qty	Quantity specified for the asset. Default value is 1.