Associating Functions with a Quote Meeting Package

Within a quote, noncore functions can be associated with and disassociated from a meeting package. The following restrictions apply:

• You can add a function to a quote meeting package only if the function date falls within the meeting package dates on the quote.

• You can create a new function and add it to a quote meeting package only if the item is a per day item or if the item is a per stay item and the Min Duration and Max Duration in the meeting package administration record are the same.

• A core meeting package function cannot be deleted. A noncore function that is manually added to a meeting package can be edited or deleted.

To associate a function with a quote meeting package

1. Follow the steps of Adding Functions to a Quote.

2. In the Package field, select a meeting package with which to associate this function.

   Selection options are constrained to meeting packages that are already associated with the current quote.

3. Complete the other fields, as required.

   Some fields are described in the following table.

   Field	Comments
   Expected	The default value is the value that was entered before the function was associated with the meeting package. This field is editable for noncore meeting package items.
   Projected	The projected number of attendees for the function. Modifying this field does not initiate or change any calculations; this field is for forecasting purposes only.
   Guaranteed	The number of paid attendees that the customer has guaranteed for the event.
   Actual	The number of attendees that actually attend the event.
   Posting Rhythm	Selection options are Per Day and Per Stay.
   Function Space	The function space in which the event will occur. Selection options include all function spaces for the current property.
   Line Item Sum	If a meeting package is selected in the Package field, then this field is selected by default and is read only.
   Discount %	If a meeting package is selected in the Package field, then this field is read only. A function cannot be discounted if it is part of a meeting package.