Creating Marketing Funds
Complete the steps in the following procedure to create a marketing fund.
To create a Marketing Fund
Navigate to the Marketing Plans screen and click Marketing Funds in the link bar.
In the Marketing Finds list, create a new marketing fund, and complete the required fields.
The following table describes some of the fields.
Field Description Initial Amount
Indicates the amount delegated to the fund at the beginning of the planning cycle (typically an annual or quarterly cycle).
Allocated
Indicates the total Approved Budget amount from budget requests associated with the Fund.
Spent
Indicates the total of actual expenses from the tactics associated with the fund (using budget requests). If you have linked invoice line items to your tactic expenses, then this would represent the actual invoice amount. Otherwise, the actuals would be whatever was manually entered by users in the tactic-level expense records.
Note: You must associate the Budget Request with the expense.Fund Id
Automatically assigned when the record is created.
Approval Status
Indicates the status of the marketing funds approval. Options are Submitted, Approved, Declined, Needs Revision. If you change the status to anything other than Approved or Declined, then you must specify the name of the employee who will become the new owner.
Committed
Indicates the total of all purchase orders associated with budget requests from this fund. Note that the budget request and purchase order must both be associated with the same tactic.
Available
Indicates the Initial Amount minus Committed minus Net Adjustments minus Net Transfers.
Locked
When this check box is selected, the marketing fund can only be updated by a Marketing administrator.
Net Adjustments
Net amount (calculated) of all financial adjustments made to the Marketing Fund.
Net Transfers
Total transfers into the fund minus total transfers out of the fund.