Entering Inspection Information

When a lease ends, the dealer can inspect the vehicle and can use Siebel Dealer to enter details about the condition of the vehicle. After it is entered, the automobile company can view the information through Siebel Automotive.

To enter details about the condition of the vehicle

1. In Siebel Dealer, navigate to the Financial Accounts screen, then the Financial Accounts list view.

2. In the Financial Accounts list, click the account number of the financial account you want to work with.

3. Click the Assets/Vehicles view tab to confirm that the vehicle you are inspecting is on the assets/vehicles list for this financial account.

   Note: If the vehicle is not on the list, click New and add it to the list.

4. Click the Asset Inspection view tab.

5. Add a new record to the Asset Inspection list and complete the necessary fields, described in the following table.

   Field	Comments
   Ordered	Enter the date the inspection was ordered. Default is the current date.
   Asset ID/VIN #	Select the vehicle. The dialog box allows you to select from the vehicles that are listed in the Assets/Vehicles view for this financial account.
   Canceled	If the inspection was canceled, enter the cancellation date.
   Received	Enter the date the vehicle was received.
   Inspected	Enter the date of inspection.
   Odometer Current	Enter the odometer reading determined during the inspection.
   Customer Available	Select a value indicating the customer’s availability during the inspection. Options are: Not Present, Present, Signed Inspection.
   Company	Select the name of the inspecting company.

6. In the Body Assessment form, complete the necessary fields, described in the following table.

   Field	Comments
   Number	Enter the number of small dings, dents and scratches found during inspection.
   Charges	Enter the charge for each small ding, dent, or scratch.
   Total	Displays the total charge for small dings, dents, and scratches.
   Number	Enter the number of large dings, dents and scratches found during inspection.
   Charges	Enter the charge for each large ding, dent, or scratch.
   Total	Displays the total charge for large dings, dents, and scratches.
   Total Assessment	Displays the total charge for small and large dings, dents, and scratches.

7. In the Excess Usage form, fields are either filled in by default or calculated, as described in the following table.

   Field	Comments
   Odometer Current	Displays the current mileage. This is filled in by default based on the odometer reading entered in the vehicle inspection record.
   At Contract Signing	Displays the mileage when the contract was signed. This is filled in by default based on information entered when the contract was signed.
   Used	Displays the mileage driven. Calculated as Current - At Contract Signing.
   Contracted	Displays the mileage the user was allowed to drive without an extra fee. This is filled in by default based on information entered when the contract was signed.
   Excess	Displays the excess mileage driven. Calculated as Driven - Contracted.
   Per Mileage Charge	Displays the charge for each mile that exceeds the limit. This is filled in by default based on information entered when the contract was signed.
   Total	Displays the total charge for excess mileage. Calculated as Excess multiplied by Per Mileage Charge.

8. In the Other Charges list, add a record for each additional charge, such as the disposition fee or charges for parts, and complete the necessary fields, described in the following table.

   Field	Comments
   Type	Select the type of charge. Options are: Disposition Fee, Broken Odometer, Bad Tire.
   Comments	Enter comments about the damage.
   Amount	Enter the amount charged for the damage.