Identifying Discrepancies in Inventory Counts

The following procedure shows you how to identify discrepancies in inventory counts.

To identify discrepancies in inventory counts

1. Navigate to the Samples screen, then the Reconciliation view.

2. In the Inventory Periods list, select the period that you want to reconcile.

3. In the Inventory Count list, review the list to determine how many product records show a value other than zero in the Difference field.

4. For every record in the Inventory Count list whose Difference field does not equal zero, write down the sample name, the lot number, and the value displayed in the Difference field.

   A positive value in the Difference field means that your electronic count (the Stock Quantity field) is greater than your physical count (the Counted Quantity field). A negative value in the Difference field means that your electronic count (the Stock Quantity field) is less than your physical count (the Counted Quantity field).

Proceed in one of the following ways:

• If only a small number of records require adjustments, enter individual line-item adjustments for those transactions. In this case, write down the transaction numbers of the transactions you plan to adjust.

  The Samples History list displays all transactions corresponding to the product selected in the Unreconciled Inventory List. You can find the transaction number in the Transaction # field of the Samples History list. Then use the following procedure: Adjusting the Quantity in a Samples Transaction.

• If multiple records require adjustments, enter a single adjustment transaction, with multiple line items, that adjusts all the quantities. To do this use the following procedure: Adjusting Multiple Quantities with a New Adjustment Transaction.