Entering Historical Room Blocks Manually

To manually enter a room block associated with a historical quote, follow this procedure.

This task is a step in Process of Managing Histories and Futures Data.

To enter a historical room block manually

1. Navigate to the Histories screen, histories view.

2. In the Historical Opportunities list, select an opportunity.

3. In the Quotes list, select a quote in which to add a room block.

4. Scroll down to the end of the view.

5. In the Room Blocks list, add a room block record to the currently selected quote.

6. Complete the fields, as required.

   Some fields are described in the following table.

   Field	Comments
   Picked Up	Calculated field. The sum of all room types from all dates associated with the current opportunity.
   30 Day Pick Up	Read only. The number of rooms picked up on the 30th day before the arrival date on the quote.
   60 Day Pick Up	Read only. The number of rooms picked up on the 60th day before the arrival date on the quote.
   90 Day Pick Up	Read only. The number of rooms picked up on the 90th day before the arrival date on the quote.
   Actual vs Contracted	Calculated field. It is derived from the following formula: (Actual divided by Contracted) multiplied by 100.0
   Actual vs Blocked	Calculated field. It is derived from the following formula: (Actual divided by Blocked) multiplied by 100.0

Note: Grand totals for the numeric fields appear in a row at the end of the list.

About 30, 60, and 90 Day Pick-Ups

The Room Blocks list is also referred to as the 30-60-90 day snapshot. Siebel Hospitality captures picked-up rooms data associated with event room blocks at 30, 60, and 90 days prior to the arrival date and displays these figures in the 30 Day Pick Up, 60 Day Pick Up, and 90 Day Pick Up fields. The 30, 60, and 90 day counts come from active quote records that are not yet part of the Histories and Futures records.

Siebel Hospitality captures these figures only on the 30th, 60th, and 90th days before the arrival date. For example, if an event is entered on the 75th day before the occurrence of the event, the 30 Day Pick Up, 60 Day Pick Up, and 90 Day Pick Up fields are blank. Only when the event reaches 60 and 30 days before the arrival date are the respective 60 Day Pick Up and 30 Day Pick Up fields populated. The 90 Day Pick Up field remains blank.

If an existing event is rescheduled to a date that is either sooner or later than the original date, Siebel Hospitality clears the fields, recapturing and repopulating them at the new 30th, 60th, and 90th days before arrival. For example, suppose the arrival date of an event is 45 days from today, and the event record has data for the 60th and 90th days before the arrival date. If the event is postponed to 50 days from today, the 60 Day Pick Up and 90 Day Pick Up fields are cleared, and the 30 Day Pick Up field is populated when the new 30th day before arrival occurs (that is, 20 days from today).