Payment Fields for Payment Methods

Each payment method requires different information. When an end user adds a payment method to an order, the Payment Details form, which appears after the Payment Lines list, shows the appropriate fields for that payment method.

The available buttons on the form also change, to reflect the appropriate actions for that payment type. For example, a cash payment does not need to be authorized or settled, while a credit card payment does.

The tables in this topic list important payment details for each of the payment methods:

• Checks

• Credit Cards

• Purchase Orders

• Wire Transfers

• Stored Values

The following table lists important payment detail fields for checks.

Important Fields	Description
Transaction Amount	Amount for the individual payment transaction.
Payment Method	Check
Payment Type	Type of check being used: Personal, Corporate, or Cashiers.
Check Number	The identifying check number.
Date of Birth	The customer’s date of birth.
Checking Account Number	The bank account number for the check.
ABA Code	The American Banking Association code for the bank on the check.
Social Security #	The customer’s social security number.
Drivers License State	The state in which the customer has a driver’s license.
Drivers License #	The customer’s driver’s license number.
Bill To Account Name and Address	Name and address of the account being billed for this payment line item. Defaults from the Payment form.
Authorization Code	Code indicating that authorization of the check has been given.
Authorization Date	Date authorization was given for the check. Can be entered manually or configured to be entered automatically.
Check Mailing Address	Your company’s mailing address, to tell the customer where to mail the check.
Payment Status	Defaults to Pending Receipt of Check Receipt. Change this value after the check has been received and deposited, and funds received.

The following table lists important payment detail fields for credit cards.

Important Fields	Description
Transaction Amount	Amount for the individual payment transaction.
Payment Method	Credit Card
Payment Type	The type of credit card. Out-of-the-box, available types are Visa, MasterCard, Discover, and American Express.
Credit Card #	The credit card number.
Expiration Month	The month the credit card expires.
Expiration Year	The year the credit card expires.
Issuing Bank	The name of the bank that issued the card.
Issuing Bank Phone Number	The phone number for the bank that issued the card.
Credit Card Holder	Name of the person on the credit card.
Billing Address, City, State, Zip	Address fields for the person responsible for this payment line item. Defaults to the account’s bill-to address.
Payment Status	After you click Authorize or Authorize and Settle, the credit card authorization process returns one of the following values as the status: Authorized. Indicates the credit card payment for the transaction amount entered has been approved. AVS Failed. Indicates that the address entered for the customer did not match the address in the Address Verification System (AVS). Card Verification Declined. Indicates this payment was declined because the card could not be verified. Charged. Indicates the charge was authorized and has been charged. Declined. Indicates authorization was declined. Need Verbal Authorization. Indicates that the bank must call the owner of the card for authorization. Referral. Neither approved nor declined. The bank needs to research something related to authorizing this payment.
Authorization Code	Code returned when the transaction was authorized.
Authorization Date	Date the transaction was authorized.
AVS Code	Code provided by the Address Verification System (AVS) to indicate the address for the credit card was verified.
Customer Code	For a corporate customer, a code verifying that the credit card may be used.
Card Verification #	This field contains a four digit unique identifier that is often printed on the back of a credit card. It is used to reduce fraud because only the person holding the card must know it. This field must be deleted after the number is submitted for authorization.
Merchant ID	Your company’s identifying number. If more than one Merchant ID is available, then the correct ID for this payment can be selected from list.

The following table lists important payment detail fields for purchase orders.

Important Fields	Description
Transaction Amount	Amount for the individual payment transaction.
Payment Method	Purchase Order
Purchase Order #	Number of the purchase order. May display Pending if the order was created from a quote which had Pending as the PO#.
Payment Type	For a purchase order, the payment type is Payment.
Payment Status	Status of the payment. Defaults to Pending Check Receipt. Change this value after the funds have been received.
Credit Status	Status information returned from the back office after a credit check is done by clicking Check Credit.
Credit Status As Of	Date the credit check status information was returned.
Credit Check Message	Message text returned with the credit status.
Bill To Account	Name of the account responsible for this payment line item.
Bill To Address	Address of the account to be used in relation to this payment line item.
Approval Date	Date that the purchase order payment was approved.
Approved By	The name of the person who authorized the purchase order.
Authorization Code	Code returned when the payment was authorized.
Authorization Date	Date the payment was authorized. Can be the date the funds appear in the account.
Payment Comments	Any comments appropriate for this payment.

The following table lists important payment detail fields for wire transfers.

Important Fields	Description
Transaction Amount	Amount for the individual payment transaction.
Payment Method	Wire Transfer
Originating Bank	The bank sending the transfer.
Branch Bank Address, City, State, Zip	The address of the bank sending the transfer of funds.
Bank Routing #	Routing number for the bank.
Payment Account #	Wire transfer account number.
Date of birth	The customer’s date of birth.
Bill To Account Name	Name of the account responsible for this payment line item.
Contact Name	Person to contact in relation to this payment line item.
Contact Phone	Phone number for the contact.
ABA Code	The American Banking Association code for the bank on the check.
Social Security #	The customer’s social security number.
Authorization Code	Code returned when the payment was authorized.
Authorization Date	Date the payment was authorized. May be the date you see the funds in the account.
Payment Status	Status of the payment. Defaults to Pending Check Receipt.
Drivers License #	The customer’s driver’s license number.
Drivers License State	The state in which the customer is licensed to drive.

The following table lists important payment detail fields for stored values.

Important Fields	Description
Transaction Amount	Amount for the individual payment transaction.
Payment Method	Stored Value
Payment Type	Type of stored value. Preconfigured values are Gift Certificate and In-Store Credit
Payment Status	Status of the payment. Defaults to Pending Check Receipt.
Contact Name	Contact name associated with the stored value.
Payment Account #	Number of the account that will provide the payment of the stored value.
Account Name	Name of the account with which the payment is associated. Defaults to the bill-to account.
Authorization Code	Code returned when the payment was authorized.
Authorization Date	Date the payment was authorized. May be the date you see the funds in the account.