Assigning a Group of Students to a Student Group
To run the process to assign a group of students to a student group, use the Process Student Group component (SCC_RUN_STD_GRP).
The process for assigning a group of students to a student group can be run with or without Population Selection selected. If you use the Population Selection PS Query option, you must include the STDNT_GRP_BIND record in the query to place it in the list of eligible queries on the Process Student Group page.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Process Student Groups |
SCC_RUN_STD_GRP |
|
Run the Student Group process to assign a group of students to a student group. |
Access the Process Student Groups page ().
This example illustrates the fields and controls on the Process Student Groups page. You can find definitions for the fields and controls later on this page.
Population Selection
This group box appears when the Population Selection process is selected.
Population selection is a method for selecting the IDs to process for a specific transaction. The Population Selection group box is a standard group box that appears on run control pages when the Population Selection process is available or required for the transaction. Selection tools are available based on the selection tool that your institution selected in the setup of the Population Selection process for the application process and on your user security. Fields in the group box appear based on the selection tool that you select. The fields behave the same way from within the group box on all run control pages and application processes.
If your institution uses a specific delivered selection tool (PS Query, Equation Engine equation, or external file) to identify IDs for a student group transactions, you must use it.
Student Group Data
Field or Control |
Description |
|---|---|
Academic Institution |
Displays the user's default institution. You can change this value. The process selects IDs only from the institution specified in the Academic Institution field. |
Student Group |
Enter the student group for mass ID assignment. |
Effective Date |
Enter an effective date to use for all the IDs assigned to the student group during this run of the process. |
|
Use System Date |
If checkbox is selected, the effective date is set to the current date and
becomes display only.
|
Effective Status |
Select Active or Inactive. |
|
Delete |
The Delete checkbox is enabled only if the Delete Indicator is selected
for the corresponding institution and student group on the Student Group Security
page.
If Delete is selected, the effective status is set to Active and becomes display only. You can hide this checkbox completely using the Page and Field Configurator. |
Update Tuition Calc Required |
Select the checkbox if you want this process to update
STDNT_CAR_TERM.TUIT_CALC_REQ to Y for terms that are on or after the effective date for students that are
added or deleted from the group.
|
Comment |
Enter a comment that you want to assign to each student for the process. |
Student Override
You can use the student override function to enter student IDs individually for assignment to a student group. You can use this function in conjunction with the Population Selection option. If you use both features, the student override function processes first. If duplicate IDs exist in the student override function and the population selection function and the effective dates are the same, only one row will be inserted using the student override status regardless of status. If the effective dates differ, then a row will be inserted for each process instance.
Field or Control |
Description |
|---|---|
Student Override |
Select to enable overrides and to display fields where you can specify the IDs to override. |
Empl ID |
Enter the student's ID. |
Effective Date |
Enter an effective date for each ID for the process instance. The effective dates can be different for each ID. The default value is the effective date that appears in the Student Group Data group box. If you enter a new date in this field, then this date will be provided by default to each record entered. |
Effective Status |
Enter the status for each ID for the process instance. The status can be different for each ID. |
Processing for Adding, Updating, or Deleting
To decide which effective date to use, the process checks the Student Override grid for the effective date and uses that first. If there's none and Use System Date is selected, the current date is used. The process falls back to the date used in the Student Group Data grid if none of the previous conditions apply.
A new header record is added if Effective Status = Active and the ID, Institution, and Student Group don't exist in STDNT_GRPS.
A new row is added with the specified Effective Status, if the combination of ID, Institution, Student Group, and Effective Date doesn't exist in STDNT_GRPS_HIST.
If Update Tuition Calc Required is selected, TUIT_CALC_REQ is set to Y in STDNT_CAR_TERM for each term where the TERM_BEGIN_DT (from TERM_TBL) is on or after the effective date for the new row being added.
When the Delete checkbox is selected, the existing Population Selection or Student Override parameters are used to decide which students to process.
To completely delete a Student Group, you can define a PS query to include all the existing IDs in the group.
If the Update Tuition Calc Required checkbox is selected, the existing update processing based on Effective Date is followed for students that are deleted.