Assigning Objectives to Jobs and Position Numbers

Page Name

Definition Name

Usage

Define Job Code Objectives Page

LM_JOB_OBJV_2

Assign objectives to job codes.

Define Position Objectives Page

LM_POSITION_OBJV_2

Assign objectives to position numbers.

Process Job Role Objectives Page

LM_RUNCTL_OBJV_PG

Run the Process Job Role Objectives process to initiate the gap analysis process for future-dated objective assignments to job codes and position numbers.

Job Codes Map Page

LM_OBJV_JOB_MAP

Review job codes that are mapped to objectives.

Job Positions Map Page

LM_OBJV_POSN_MAP

Review position numbers that are mapped to objectives.

When you integrate with an external human resources system, you import job codes, position numbers, competencies, job role competencies, and person competencies through EIPs. The system uses this information to perform gap analysis and automatically assign objectives to learners based on job role requirements.

You can manually map objectives to job codes and position numbers if you need to assign objectives to a job code or position number outside of the requirements that are defined in your human resources system or if you do not import job role competencies from the human resources system.

Note: If you do not integrate with a human resources system, and you want to map objectives to jobs and position numbers, you must import job codes, position numbers, and learners' job codes and position numbers from another application.

Triggering the Gap Analysis Process

When you manually map objectives to job codes and positions, and save your changes, the system triggers the gap analysis process, assigning objectives to learners to fulfill learning gaps. To initiate the gap analysis process for future-dated objective assignments, you must run the Process Job Role Objectives process, which causes the system to perform gap analysis for any objectives mapped to job codes and position numbers that have met their effective date since the last run of the process.

Note: Administrators can assign objectives to a job code or position number through group or mass objective assignment; however, this is a one-time only association. Any learners who are assigned the job code or position number after the group or mass objective assignment process runs are not assigned the objective.

See Managing Group and Mass Objective Assignments.

Removing Objectives from Job Codes and Positions

If you remove an objective from a job code or position number, the system deletes the objective from the learners current objectives record provided that the objective does not have any other association with the learner—for example, the objective was not also assigned by an administrator as a required objective for the learner. In addition, the system deletes only objectives with a status of Needed. The system does not delete objectives with a status of in progress or met.

Before you can map objectives to job codes and position numbers, you must:

  1. Import job codes and position numbers through EIPs.

  2. Define objectives.

Use the Define Job Code Objectives page (LM_JOB_OBJV_2) to assign objectives to job codes.

Navigation:

Enterprise Learning > Learning Objectives > Define Job Code Objectives > Define Job Code Objectives

This example illustrates the fields and controls on the Define Job Code Objectives page.

 Define Job Code Objectives page

Note: When you save the page, the system triggers the gap analysis process. When applicable, the objectives will also be assigned to learners who are added to the system after the gap analysis process runs.

Field or Control

Description

Objective Code

Select an objective code to assign. The system displays the description.

Effective Date

Select an effective date. If the effective date that you enter is future-dated, you must run the Process Job Role Objectives process to initiate the gap analysis process for the objective assignment.

See Process Job Role Objectives Page.

Status as of Effective Date

Values are:

  • Active: Select to have the system assign the objectives to learners with this job code or position number.

  • Inactive: Select if you do not want the system to assign the objectives to learners with this job code or position number. Use this option if you no longer want to assign these objectives to new learners that are assigned this job code or position number.

Proficiency

Select the proficiency level of the objective if the objective is associated with a rating model.

Use the Define Position Objectives page (LM_POSITION_OBJV_2) to assign objectives to position numbers.

Navigation:

Enterprise Learning > Learning Objectives > Define Position Objectives > Define Position Objectives

This page is similar to the Define Job Code Objectives page.

Note: When you save the page the system triggers the gap analysis process.

See Define Job Code Objectives Page.

Use the Process Job Role Objectives page (LM_RUNCTL_OBJV_PG) to run the Process Job Role Objectives process to initiate the gap analysis process for future-dated objective assignments to job codes and position numbers.

Navigation:

Enterprise Learning > Learning Objectives > Process Job Role Objectives > Process Job Role Objectives

Click Run to run this request. Process Scheduler runs the Process Job Role Objectives process at user-defined intervals.

Note: Run the Process Job Role Objectives process during off-peak business hours.

See the product documentation for PeopleTools: Process Scheduler