Understanding Roles and Permission Lists

You control access to Enterprise Learning Management pages, menus, and processes through the use of roles and permission lists. Permission lists also control the types of updates a user can make to a learner's enrollment or registration status, such as dropping learners, approving enrollments, and updating a learner's certification status. For example, permission list LMLELM7090 permits users to revoke a learner's certification status.

PeopleSoft delivers 17 predefined roles created with PeopleTools functionality, including internal learner, external learner, instructor, learning catalog administrator, and enrollment administrator. A user can have multiple roles; the privileges available to the user are cumulative. You can reconfigure the delivered roles onsite, making it possible for you to implement practically any security model for your business environment.

In addition to using roles and permission lists to define system access, you use learning environments and learner groups to control access to the catalog, classes, and programs.

See Catalog Hierarchy.

Important! From Image 25, PeopleSoft introduces alternative role names for existing role names to make it more user friendly. These alternative role names are created with the same set of permissions as the existing roles. You can map these alternative roles for your existing and newly created User IDs. The system shall retain the existing roles.

Note: The following roles pertain exclusively to Enterprise Learning Management and are not to be confused with similarly named roles that are delivered with PeopleSoft Catalog Management.

The delivered roles are as follows:

  • ELM User

  • Enrollment Administrator

  • External Learner

  • External Learning Admin

  • French Enhancements - Learning

  • Instructor

  • Instructor Manager

  • Internal Learner

  • Learning Administrator

  • Learning Catalog Administrator

  • Learning Environment Admin

  • Learning Finance Administrator

  • Learning Resource Admin

  • Learning Manager

  • Learning Profile Administrator

  • Roster Administrator

  • Learning Technical Admin