Team Usage Page

Overview

Use this page to view cost or usage data at the team level and for individual roles and resources assigned to the project you are working with. Information is displayed in a spreadsheet and chart format.

Screen Elements

Resource button

Enables you to filter the current page with data from Resources.

Role button

Enables you to filter the current page with data from Roles.

Show usage for list

Enables you to filter the current page with data from all projects or open projects. If you select to show usage for all projects, P6 shows usage data for all projects for resources assigned in the projects you have open.

Display list

Enables you to select whether to show units or costs.

Full Screen

Expands the current work area so it fills the entire display.

Customize View

Opens the Customize View dialog box.

Search

Searches the view or dialog box for data matching the criteria entered into the box.

Go to date selector

Enables you to move the spreadsheet and histogram or chart to show a specific timeframe.

Spreadsheet area

Enables you to view the page as a spreadsheet. The spreadsheet displays project data in a timescaled row and column format.

To see earlier time periods, click Show 10 More. To see later timer periods, click Show 10 More.

Note An application level setting determines whether cost spreads account for changes in resource and role rates over time.

Download link

Enables you to download the currently displayed data as a Microsoft Excel file. For hierarchical data, the top level and any expanded levels are downloaded. For flat lists, all columns are downloaded.

Collapse Dock

Collapses the dock. To view the dock on the right of the page, click Dock Right. To view the dock at the bottom of the page, clickDock Bottom .

Resource Usage or Role Usage detail window

The usage chart displays a graphical view of frequencies for the selected role or resource. To display a dialog box containing units or costs information, hover over a bar on the chart..

Codes detail window

The Codes detail window shows the codes values assigned to the selected resource, role, or project.

UDF detail window

The UDF detail window displays a list of UDFs assigned to the selected resource or project.

Note An application level setting determines whether cost spreads account for changes in resource and role rates over time.

Tip

To view rolled up data for assignments in projects to which you do not have access, customize your view and on the General tab, select to show usage for All projects and select the Include assignments in restricted projects option.
Under/Overallocated is calculated as Allocated minus Limit. Overallocated values are highlighted with a red background. Underallocated values are negative.
To show a label for unit values, select Show unit label in the Time Units Format section of the Global tab of the My Preferences page.
For units display, if the project team includes any material resources when you select the project name in the hierarchy, dashes display in the histogram and spreadsheet instead of team summary bars or totals. This occurs because summing unit values for mixed resource types does not provide an accurate total since labor and non-labor resources are usually associated with time (such as hours or days), and material resources are often expressed in non-time units of measure.
The project must be published with resource and role data before data can be shown in the spreadsheet or histogram. To ensure resource and role data is published with project data, select the Publish resource and role data option in the Project Publication section of the Services page of Application Settings.
To view a list of activities for a role or resource, expand the row for the role or resource and click a project name in the spreadsheet.
To view a list of active resources who can fill a selected role, click a role name in the spreadsheet.
When viewing activities for a resource, the start and finish dates, remaining units, and units percent complete fields contain values for the resource, not the activity. Therefore, the resource information might not match the corresponding information for the activity.

Getting Here

On the Navigation Menu, expand Projects and click Team Usage.

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