Setting Up Appointments

The ID is supplied beforehand for delivered integrations.

Description of the process. Enter a unique description.

Type of appointment. Appointments are anything on a calendar. Values are:

• Appointment: No invites, just an item on a calendar.

• Meeting: Single, simple.

• Meeting Group: Schedule multiple simultaneously.

  For example, when scheduling an interview candidate, you have visibility to the entire series of interviews.

The application class that owns the object (for example, Enterprise Components).

Select a value from the drop-down list box that contains all of the available applications.

Optionally, select a Desktop Integration address book to be available in the Outlook PeopleSoft Scheduler.

Select to restrict the available email address options to the address Book entered.

The name of the package that defines the PeopleSoft Application Layer for this process. This is unique for each process.

The Application Class information and data here is where you point to the code that will be called for your specific PeopleSoft Application Layer functions. This is needed only if you are modifying or adding new integrations. PeopleSoft Applications deliver these defined for their delivered integrations.

The package name, path and class ID are specific to the registration. For delivered registrations, the fields are populated with application specific data.

When creating new registrations, these classes are defined beforehand in PeopleSoft Application Designer. This applies to all registrations.

(Samples) Enter the path where Samples can be found.

(Address Samples) Enter a unique ID for the class.

The appointment process associated with this appointment or meeting.

• Appointment: The subject for the appointment in Outlook.

• Meeting: The description displayed in the Meeting Queue in the PeopleSoft Meeting Scheduler.

• Appointment: Standard appointment.

• Meeting: Single meeting.

• Meeting Group: Multiple meetings to be scheduled on a single screen.

Status for the appointment. Values are:

• Busy

  This is the default value.

• Free

• Out Of Office

• Tentative

Start date and time for the appointment.

This is not visible for meetings.

End date and time for the appointment.

This is not visible for meetings.

The address book for the default on new meetings.

This is not available for appointments.

Option supplied by default onto new meetings.

• Appointments: Body of appointment.

• Meetings: Master meeting body.

When this option is enabled, meetings can be scheduled only within the meeting windows that you define.

When this option is enabled, all meetings in a meeting group must occur on the same day.

The start date and time, end date and time, and time zone.

In the Simulated Events section, click the Update button to test your integration process without using Microsoft Outlook.

This process updates all meeting groups.

In the Simulated Events section, click the Delete button to test your integration process without using Microsoft Outlook.

This process deletes the current meeting.

Select a value from the drop-down list box. Values are:

• Awaiting Responses.

• Canceled.

• Initial - Not Visible.

  This is the default value.

• On Hold - Do Not Schedule.

• Queued for Canceling.

• Queued for Scheduling.

• Scheduled.

When you install the Microsoft Outlook Add-In program, the Status field is visible in your PeopleSoft application.

Enter the first date that you want to consider within a particular time frame or known availability.

From the drop-down list box, select the time that you want the meeting to begin.

The attendee’s time zone.

When you select a time zone from the drop-down list box, you are ensuring that the time you enter on your calendar appears correctly on the attendee’s invitation and calendar for his or her time zone.

Enter the last date that you want to consider within a particular time frame or known availability.

From the drop-down list box, select the time that you want the meeting to end. This field is automatically populated when you specify a value in the Duration field.

Duration of the meeting time in minutes. This field is automatically populated when you select the beginning and ending time.

Select from your available Desktop Integration address books.

Selecting a Desktop Integration address book enables you to make available an email address book that is sourced from the PeopleSoft application.

When you select this option, you can choose addresses only from the selected address book.

Enter a subject line. This can be the topic of the meeting, the call-in number, or whatever information you want.

Select to require a unique or custom invitation to a particular invitee or group.

This option prevents the user from sending the Master Meeting invite information in the Outlook Scheduler.

Select to use the content or text specified in the Master Meeting for everyone to whom you are sending an invitation.

Select to send to an external invitee who is using another calendaring system or application.

Select to flag this meeting for deletion.

Enter the body of the invitation content or text into this pane for global visibility, unless otherwise specified.

The system uses this message if the meeting is not using the Master Meeting (if you did not select the Master Meeting check box).

This field is automatically populated with the date of the latest update.

In the Participants section, enter the email address or D-list of the people you want to invite.

Alternatively, you can enter the invitee name or group name.

Select from the list of available types and participant types:

• Required: User must be present at meeting.

• Optional: User can optionally attend the meeting.

• Resource: Used for room scheduling and resources.

This is the current response received from the user. Values are:

• Accepted

• Declined

• Deleted

• No Response

  The invitation has been sent but no reply has been received.

• Not Sent

• Proposed New Time

• Tentative