Reviewing COD Data

The View COD Data component is used to view all COD data for all COD award programs supported by the system: Pell Grant and Direct Loan. The View COD Data component presents both inbound and outbound COD data.

This section discusses how to:

  • View COD document information.

  • View document response information.

  • View COD school information.

  • View reporting school summary information.

  • View reporting school response.

  • View attended school response.

  • View student biographical and demographic information.

  • View student address information.

  • View student phone number information.

  • View student response data.

  • View a student's award information.

  • View responses to award rejections and corrections.

  • View additional loan information.

  • View loan response information.

  • View borrower information.

  • View borrower address information.

  • View borrower phone number information.

  • View borrower response data.

  • View disbursement information.

  • View responses to disbursement rejections and corrections.

Field or Control

Definition
Document ID

Displays the date and time stamp with the Source Entity ID.
Document Type

Displays the type of document being returned from COD.

Values are:

BN: Booking Notification

CO: Credit Decision Override

EC: Entrance Counseling

ND: Negative Disbursement

PS: Payment to Servicing

PN: Promissory Note

RS: Response

SG: System Generated

SP: PLUS Application Acknowledgement

SU: SULA Calculation Acknowledgement (system generated)

WB: Web Initiated
Processing Status

Displays the status of the batch:

Outbound and Generated for outbound files

Processed and Loaded for inbound files

Reset

Available when you outbound a file to allow you to regenerate the XML file. When you select Reset, the system opens the File Path and Name field and updates the processing status from Generated to Outbound. You can correct and update the path if necessary. You must save the page before exiting to save the status change. Then when you rerun PELLOUT or, DLOUT, the system regenerates an XML file using the same Document ID. Running this process only calls the Application Engine section of the outbound process (PELLOUT/DLOUT). The system creates an XML file only for records with the same Document ID associated with the reset process.

You can update the File and Name path in the run control if you are certain that these are the only records to be picked up by the PELLOUT/DLOUT process.

Note: You must use a unique file path and name when you run the PELLOUT or DLOUT process. If they are not unique, the new records overwrite the reprocessed records in the XML file creation. File names must include '.xml' at the end of the filename.
Receipt Date

Displays the date and time stamp indicating receipt of the document at COD.
Document Status

Displays the status of the processed document on COD. Values are:

A: Accepted

R: Rejected

D: Duplicate
Process Date

Displays the date the document information was processed at COD.
ID

Displays the student's unique identification.
Reporting School ID

Displays an identification that provides a logical grouping of elements related to Reporting School Entity Information.
Attending School ID

Displays an identification that provides a logical grouping of elements related to Attending School Entity Information.
Response Indicator

Displays the result of processing the COD. Values are:

A: Accepted

R: Rejected

D: Duplicate

C: Corrected
Address Sequence

Identifies the order in which address updates occurred. Values are 1 and 2.
Phone Sequence

Identifies the order in which phone number updates occurred. Values are 1, 2, and 3.
Response Sequence Number (error code sequence)

Identifies the order in which error codes were received. Values are 1 through 999.

Note: For additional field descriptions in this topic, refer to the U.S. Department of Education Common Origination and Disbursement Technical Reference.

Page Name

Definition Name

Navigation

Usage

COD Document

SFA_COD_DOCUMENT

Financial Aid > File Management > COD Full Participant > View COD Data > COD Document

View information at the COD document level on your outbound and inbound XML record transmissions.

Document Response

SFA_COD_DOC_RSP

Click the Response Information link on the COD Document page.

View document level response rejection or correction information from COD.

COD School Information

SFA_COD_SCHOOL_INF

Financial Aid > File Management > COD Full Participant > View COD Data > COD School Information

View summary and response information at the reporting and attending school level.

Reporting School Summary

SFA_COD_RPRTSCHL_SUM

Click the Reporting School Summarylink on the COD School Information page.

View document summary totals by award type.

Reporting School Response

SFA_COD_REPORT_RSP

Click the Reporting School Response link on the COD School Information page.

View reporting school level response rejection or correction information.

Attended School Response

SFA_COD_ATTEND_RSP

Click the Response Information link on the COD School Information page.

View attending school level response rejection or correction information.

COD Student

SFA_COD_STUDENT

Financial Aid > File Management > COD Full Participant > View COD Data > COD Student

View a student's biographical and demographic information.

Student Address

SFA_COD_ADDRESS

Click the Address Information link on the COD Student page.

View student address information.

Student Phone

SFA_COD_PHONE

Click the Phone Number Information link on the COD Student page.

View student phone number information.

Student Response

SFA_COD_STU_RSP

Click the Response Information link on the COD Student page.

View response data for rejections or corrections.

COD Award

SFA_COD_AWARD

Financial Aid > File Management > COD Full Participant > View COD Data > COD Award

View a student's award information.

Award Response

SFA_COD_AWARD_RSP

Click the Response Information link on the COD Award page.

View responses to award rejections and corrections.

Loan Information

SFA_COD_LOANINFO

Click the Additional Loan Information link on the COD Award page.

View additional loan information.

Loan Response

SFA_COD_LN_RSP

Click the Response Information link on the Loan Information page.

View loan level response rejection or correction information.

Borrower Information

SFA_COD_BORROWER

Click the Borrower Information link on the COD Award page.

View borrower information.

Borrower Address

SFA_COD_BORR_ADDR

Click the Address link on the Borrower Information page.

View borrower address information.

Borrower Phone

SFA_COD_BORR_PHONE

Click the Phone Number Information link on the Borrower Information page.

View borrower phone information.

Borrower Response

SFA_COD_BORR_RSP

Click the Response Information link on the Borrower Information page.

View borrower level response rejection or correction information.

COD Disbursement

SFA_COD_DISB

Financial Aid > File Management > COD Full Participant > View COD Data > COD Disbursement

View disbursement information, including disbursement amount and disbursement date.

Disbursement Response

SFA_COD_DSB_RSP

Click the Response Information link on the COD Disbursement page.

View responses to disbursement rejections and corrections.

Access the COD Document page (Financial Aid > File Management > COD Full Participant > View COD Data > COD Document).

This page displays information at the COD document level on your outbound and inbound XML record transmissions.

Field or Control

Definition
Inbound Date Time

Indicates the date and time that the file was loaded into your system.
Outbound Date Time

Indicates the date and time that the file was created for outbound transmission to the COD system.
Response Information

Click this link to access the Document Response page to review document level response rejection or correction information.

Access the Document Response page (click the Response Information link on the COD Document page).

This page displays rejection or correction information from COD.

Access the COD School Information page (Financial Aid > File Management > COD Full Participant > View COD Data > COD School Information).

This page displays summary and response information at the reporting and attending school level.

Field or Control

Definition
Reporting School Summary

Click this link to access the Reporting School Summary page to review document summary totals.
Response Information

Click this link to access the Attended School Response page to review attending school level response rejection or correction information.
Reporting School Response

Click this link to access the Reporting School Response page to review reporting school level response rejection or correction information.

Access the Reporting School Summary page (click the Reporting School Summary link on the COD School Information page).

This page displays document summary totals by award type.

Access the Reporting School Response page (click the Reporting School Response link on the COD School Information page).

This page displays reporting school level response rejection or correction information.

Access the Attended School Response page (click the Response Information link on the COD School Information page).

This page displays attended school level response rejection or correction information.

Access the COD Student page (Financial Aid > File Management > COD Full Participant > View COD Data > COD Student).

Field or Control

Definition
Undergraduate Sum Actual Sub Usage Periods

Displays a borrower's Subsidized Usage for undergraduate Subsidized Usage with values at a student level. Displayed values are actual values. meaning that at least one actual disbursement has taken place.
Non-Credential Teacher Certification Sum Actual Sub Usage Periods

Displays a borrower's Subsidized Usage for non-credential teacher certification Subsidized Usage with consumption values at a student level. Displayed values are actual values. meaning that at least one actual disbursement has taken place.
Address Information

Click this link to access the Student Address page to review student address information.
Phone Number Information

Click this link to access the Student Phone page to review student phone number information.
Response Information

Click this link to access the Student Response page to review response data for rejections or corrections.

Access the Student Address page (click the Address Information link on the COD Student page).

This page displays address information that you report for the student.

Access the Student Phone page (click the Phone Number Information link on the COD Student page).

This page displays phone number information that you report for the student.

Access the Student Response page (click the Response Information link on the COD Student page).

This page displays student level response rejection or correction information.

Access the COD Award page (Financial Aid > File Management > COD Full Participant > View COD Data > COD Award).

The COD Award tab provides detailed data for each COD award program: Pell Grant and Direct Loans. Each COD award program has its own separate information section.

Note: The system does not process COD web-initiated response files (document type WB) or the System-Generated PLUS Application Acknowledgment files (document type SP). The COD import process only loads the COD XML data from these document types into the COD staging tables to view and query.

The system does import Entrance Counseling records (Document Type EC) from COD which are processed by the Process COD Counseling Data process to update the Loan Counseling application table (SFA_LN_CNSL_TBL).

The system does import the SULA Calculation Acknowledgement file (Document Type SU) from COD.

See Managing Loan Counseling Data.

Links

Field or Control

Definition
Additional Loan Information

Click this link to access the Loan Information page to review additional loan information.
Borrower Information

Click this link to access the Borrower Information page to review borrower information.

DL Subsidized

COD calculates a borrower's Subsidized Usage for two categories of usage: Undergraduate Subsidized Usage and Non-Credential Teacher Certification Usage. Depending upon whether the Special Programs tag equals T (Non-Credential Teacher Certification), one or both of these categories may be populated with duration, consumption, and remaining eligibility values. Also displayed is either anticipated and/or actual values, depending upon whether at least one actual disbursement has taken place (driven by Disbursement Release Indicator equaling true or false).

Counseling Information

View data provided on the CRECMYOP message class or document type = EC.

Access the Award Response page (click the Response Information link on the COD Award page).

This page displays student award level response rejection or correction information.

Access the Loan Information page (click the Additional Loan Information link on the COD Award page).

Field or Control

Definition
Response Information

Click this link to access the Loan Information Response page to review rejection or correction information.

Access the Loan Response page (click the Response Information link on the Loan Information page).

This page displays student loan award level response rejection or correction information.

Access the Borrower Information page (click the Borrower Information link on the COD Award page).

This page displays borrower information and provides access to the borrower's address, telephone number, and response information.

Field or Control

Definition
Address Information

Click this link to access the Borrower Address page to view the borrower's address.
Response Information

Click this link to access the Borrower Response page to view the borrower's response information.
Phone Number Information

Click this link to access the Borrower Phone Number page to view the borrower's telephone number.

Access the Borrower Address page (click the Address link on the Borrower Information page).

This page displays the borrower's address information.

Access the Borrower Phone page (click the Phone Number Information link on the Borrower Information page).

This page displays the borrower's telephone information.

Access the Borrower Response page (click the Response Information link on the Borrower Information page).

This page displays the borrower's response to rejection or correction information.

Access the COD Disbursement page (Financial Aid > File Management > COD Full Participant > View COD Data > COD Disbursement).

Field or Control

Definition
Response Information

Click this link to access the Disbursement Response page to view responses for disbursement rejections and corrections. Starting Aid Year 2018 onwards, you can view SULA-related information under the COD Disbursement Information section.

Access the Disbursement Response page (click the Response Information link on the COD Disbursement page).

This page displays student disbursement level response rejection or correction information.