Administering Country Codes

Note: If you implement Campus Solutions and a separate instance of PeopleSoft Human Capital Management, read the relevant documentation about CS-HCM integration to understand the setup, functional, and technical implementation considerations. See:

Integrating Person Data

Integrating Setup Data

Monitoring Integrations Using the Integrity Utility

Information Center: CS-HCM Integration for PeopleSoft Enterprise Campus Solutions in My Oracle Support (Doc ID 2091799.2)

These topics provide an overview of country codes and discuss administering country codes.

On many pages in PeopleSoft Campus Solutions, a country appears as part of the address, such as for a person or school. Countries are represented as codes, such as CAN for Canada, and they are listed in the Country Table component. In the Country field on any page, the system displays a default country code, which you can change.

You can define the information that users should capture for addresses in specific countries using the Address Format page (ADDR_FORMAT_TABLE) in the Country Table component.

The Country Description page (COUNTRY_DEFN) includes an extensive list of predefined countries and codes. The page is updated with each version of PeopleSoft Campus Solutions according to the countries that are recognized by the International Standards Organization (ISO).

You can exclude countries and states with their respective codes from Address prompts in Fluid self-service, in accordance with the current ISO list. For example, Yugoslavia (YUG) and Netherlands Antilles (ANT) have been removed from the list. See the section “Excluding Country and State Values from Addresses”, in Configuring Profile Information for PeopleSoft Fluid User Interface for more information.

If you need a new country code, it can be added to the Country Table and the appropriate address format selected.

Page Name

Definition Name

Navigation

Usage

Country Description

COUNTRY_DEFN

Set Up Common Objects > Install > Country Table > Country Description

Review or update country descriptions and codes.

Address Format

ADDR_FORMAT_TABLE

Set Up Common Objects > Install > Country Table > Address Format

Specify the address format for the country that is selected from the Country Table.

Valid Address

EO_ADDR_VALIDAT

Set Up Common Objects > Install > Country Table > Valid Address

Specify the county, state, and city for the country that is selected from the Country Table.

State or Province Table

STATE_DEFN

Set Up Common Objects > Install > State/Province > State or Province Table

Add a state, province or equivalent entity for the country that is selected from the Country Table.

Access the Country Description page (Set Up Common Objects > Install > Country Table > Country Description).

Image: Country Description page

This example illustrates the fields and controls on the Country Description page. You can find definitions for the fields and controls later on this page.

Country Description page

Field or Control

Definition
2-Char Country Code (two-character country code)

Enter the code if applicable.
EU Member State (European Union member state)

Select if this is an EU member state.

Access the Address Format page (Set Up Common Objects > Install > Country Table > Address Format).

Image: Address Format page

This example illustrates the fields and controls on the Address Format page. You can find definitions for the fields and controls later on this page.

Address Format page

Field or Control

Definition
Address Edit Page

Select an address page from the list of available options. The system displays the list of fields on that page in the Address Fields group box.
Enable Address Search

Select to enable users to search for a valid value. Selecting this check box enables the Used in Search column on this page and also enables the Valid Address page.
Enable Address Validation

This check box is available only when Enable Address Search is selected.

Select to enable the system to validate address entries for state or province and city as shown on the Valid Address page.

Address Fields

Field or Control

Definition
Field Name

The Field Name column displays the address fields available in the Campus Solutions.
Edit Label Override

Enter a different label to override the default field label, if required for this country.
Include in Search

Available only when you select the Enable Address Search check box. Select the fields on which you want users to be able to search. The fields that you select appear on the Valid Address page as columns.
Include in Display

Select to have the system include this field when an address appears in read-only mode. Deselect this check box for specific fields if you want to display addresses in a format that is different from how addresses appear during data entry.
Include in Print

Select to have the system print this field whenever an address in this country is printed.
Line Number

Enter the line on the page on which this field should appear.
Position Number

Indicate the position of this field in the selected line.
Use Description

Select to have the system display a full description for this field. This is enabled only for State.
Pre Separator and Post Separator

Enter separator characters for the address elements if applicable (for example, an em dash).

Access the Valid Address page (Set Up Common Objects > Install > Country Table > Valid Address).

To enable this page, select the Enable Address Search check box on the Address Format page. This enables the Used in Search column on that page and the fields that you select to be used in the search appear here on the Valid Address page as columns.

The Valid Address page stores state/province codes with corresponding cities, as entered on the State/ Province page. When you select  Enable Address Validation on the Address Format page, the system checks address entries against the values stored on the Valid Address page to verify that the values match.

Access the State or Province Table page (Set Up Common Objects > Install > State/Province > State/Province Table).

Campus Solutions delivers the State/Province table with all states, provinces, and equivalent geographical entities for all supported countries. The codes are based on standard postal codes.

You use this information in many address fields in the system.

Field or Control

Definition
Postal Abbreviation

The state or province code is automatically displayed.
Numeric Code

Enter the numeric code, if applicable. The U.S. federal government assigns a numeric code to each state for reporting purposes. You do not need to enter numeric codes for new Canadian provinces.