Viewing Pell Disbursement Data

This section discusses how to review Pell disbursement results.

Page Name

Definition Name

Navigation

Usage

Pell Disbursement

PELL_DISB_2

Financial Aid > Pell Payment > Manage Pell Payment > Pell Disbursement

Review Pell disbursement results.

Note: Pell Grant disbursement information for Aid Years prior to the 2018 Aid Year is displayed differently.

Access the Pell Disbursement page (Financial Aid > Pell Payment > Manage Pell Payment > Pell Disbursement).

Image: Pell Disbursement page: Disbursement Detail tab

This example illustrates the fields and controls on the Pell Disbursement page: Disbursement Detail tab. You can find definitions for the fields and controls later on this page.

Pell Disbursement page: Disbursement Detail tab

Disbursement Detail

Field or Control

Definition
Item Type

Displays the code for the financial aid item type.
Disbt ID (disbursement ID)

Indicates the ID number assigned to the disbursement record.
Pell Disbt Amount (Pell disbursement amount)

Displays the amount of the disbursement.
Pell Disbt Date

Displays the disbursement date that is set up in your system for the disbursement ID.
Pell Actual Disbt Date (Pell actual disbursement date)

When you select Disb Prior to Transmitting Rec on the Pell Institution Address page, this field displays the actual date that Pell was disbursed to the student's account.
Pell Disbt Status (Pell disbursement status)

Displays the Pell disbursement status, based on origination, disbursement, or any other outbound process. Values are: Originated, Disbursed, and Transmitted.
Action Code

Displays the action. The value is a result of the acknowledgment record. Values are:

Accepted: All fields accepted.

Corrected: One or more fields corrected.

Duplicate: Duplicate record or field.

Rejected: Record was rejected.
Pell YTD Dsbt (Pell year-to-date disbursements)

Displays the total year-to-date amount of Pell Grant disbursements received and accepted by your institution.
Disbursement Detail

Click this link to view the disbursement details.

Disbursement Detail

Click the Disbursement Detail link.

Image: Pell Disb Action Detail page

This example illustrates the fields and controls on the Pell Disb Action Detail page. You can find definitions for the fields and controls later on this page.

Pell Disb (disbursement) Action Detail page

The fields on this page function similarly to the fields on the Pell Orig Action Detail page, except for:

Field or Control

Definition
Document ID

Displays the document identification that the system assigns to each student receiving a Pell Grant.
GEPL Action Detail (gainful employment Pell action detail)

Click to view GEPL Action Detail page.
Disbursement Messages

Click to view the Pell Disbursement Message Detail page.

COD Info

Select the COD Info tab.

Image: Pell Disbursement page: COD Info tab

This example illustrates the fields and controls on the Pell Disbursement page: COD Info tab. You can find definitions for the fields and controls later on this page.

Pell Disbursement page: COD (Common Origination and Disbursement) Info (information) tab

Field or Control

Definition
Item Type

Displays the code for the financial aid item type
Disbt ID (disbursement ID)

Indicates the ID number assigned to the disbursement record.
COD Disbt Num (common origination and disbursement number)

Displays the disbursement number reported for a particular disbursement sequence.
COD Disbt Seq (common origination and disbursement sequence)

Displays the number that determines the order in which transactions must be processed for a particular disbursement number.
COD Disbt Amt(common origination and disbursement amount)

Displays the amount of funds credited or expected to be credited to a student's account.
Enroll School Code (enrollment school code)

The Enrollment School Code represents the physical location of the student at the disbursement level. The Enrollment School Code reported is the OPEID of the Campus of the Financial Aid Term associated with the disbursement ID.

  • When the award is originated this field is blank and editable by default.

  • The Enrollment School Code can be overridden on the page or by Population Update for disbursements not yet reported to COD.

  • When a disbursement is transmitted to COD, the field becomes display only and is either blank to indicate that the setup value was used or displays the override value.

See Defining Your Campus OPEID Codes.
GEPL Detail (gainful employment Pell action detail)

Click this link to access the GEPL Details page.

You can enter override values in the GEPL Value fields on this page until Pell disbursement information is transmitted to COD. After transmission, the page is display-only. If override values are entered and transmitted, they display in these fields after transmission. GEPL Value fields that are not overridden display blank after transmission. If you run in Validate only mode regardless if the fields were overriden, the Validated GEPL Value fields are populated and display with the Validated value.

The Transmitted GEPL Value fields show the values transmitted to COD.