Changing the Page Setup

You can alter page settings that control how your reports are printed or viewed. You can change the paper size, page orientation, heading display settings, default width and length for the report, and create a custom size for the work area. You can also specify whether cell documents print with consecutive page numbers or print the page settings on each document.

  To change the page setup:

  1. Open a report and select File, and then Page Setup.

  2. Select the Page tab.

    The image shows the Page Setup dialog box.

  3. Select Letter, Legal, Ledger, A4 or A3 to specify the paper size.

  4. When you print a report with Cell Document attachments enabled, the file attachment page numbers can be renumbered to reflect the page numbers of the report. For example, a nine page report with a five page Word document attached can renumber the Word document output to reflect the page number 10 to 15. To print consecutive page numbers on cell documents, select Consecutive Page Numbers. To print the page numbers as specified on each cell document, clear Consecutive Page Numbers. To learn more about cell documents, see Attaching Cell Documents in a Report.

  5. Select Portrait or Landscape to set the orientation.

  6. Set the display of row and column headings on your report:

    1. To display the row heading on every page of the report, select the Row Headings on Each Page check box. Clear this check box to display the row heading only once, on the first page of the report.

    2. To display the column heading on every page of the report, select the Column Headings on Each Page check box. Clear this setting to display the column heading only once, on the first page of the report.

      Note:

      The default selections include row headings and column headings on each page.

  7. Optional: Enable the following options to fit the length or width of your report on one page.

    • To scale the width of the report so that it fits on one page, select the Fit Width to Page check box. Deselect this setting to retain the original dimensions specified in the Design mode.

    • To scale the length of the report so that it fits on one page, select the Fit Length to Page check box. Deselect this setting to retain the original dimensions specified in the Design mode.

      Note:

      If you select Fit Width to Page, you cannot insert a column page break. If you select Fit Length to Page, you cannot insert a row page break.

  8. Select the Margins tab and enter values in the margin text boxes. You can specify a value for the top, bottom, left, and right margins. To adjust the margins, use one of the following methods:

    • Use the up and down scroll arrows to adjust the margins of your report by increments of 100th of an inch.

    • Type the margin settings for your report, in inches.

      Note:

      The Margins tab shows a preview of your report using the margins you specify.

      Page Setup Dialog Box - Margins Tab

  9. Optional: Select the Workspace Size tab and then select the Use a Custom Workspace Size check box to specify dimensions for the workspace that are different than the paper size specified on the Page tab. To specify a workspace size, use one of the following methods:

    • Use the up and down scroll arrows to adjust the report workspace size by increments of 100th of an inch.

    • Type a width and height for your workspace, in inches.

      Note:

      Neither the height nor the width can exceed 20 inches.

      The image shows the Page Setup dialog box; Workspace Size tab.

  10. When you are finished modifying the Page Setup options, click OK.