Creating a Subscription

Subscribe to items to be notified when it changes. Receive email notifications that the item changed or with the changed item attached.

Subscribe to be notified when exceptions occur as opposed to receiving notification when an item changes. The item’s owner must enable the item or job to generate exceptions for you to subscribe. Items and jobs generate exceptions when the following steps are setup:

Production Reporting jobs and generic jobs can be programmatically set up to generate exceptions. See Supporting Exceptions in Production Reporting or Generic Programs.
Interactive Reporting jobs can be programmatically set up to generate exceptions. See .Supporting Exceptions in Interactive Reporting Programs
Manually set exceptions on items by setting the version property Flag as Exception; indicating that the item generated an exception. See Version Properties. The latest version of the item is used to determine if an exception is set.

To create subscriptions:

Select Explore, and navigate to the item you want to subscribe to.
Right-click the item, and select Subscribe.
On the Subscribe page, perform the following steps:
- Select Subscribe and send email notifications to.
- In the text box, type one or more email addresses for the recipient of the notification.
- If you want to send the item as an attachment, select Attach file for “report name” to email message (if possible).
  Tip:
  Your administrator determines the maximum size of attachments.
Optional: To subscribe to an item only when a programmatic exception occurs, select Exception Only. This option is applicable to jobs only.
If this option is not displayed, this item or job does not use exceptions.

To add subscriptions to your default personal page:

Select Explore, and navigate to the item you want to subscribe to.
Right-click the item, and select Subscribe.
Click the Personal Pages tab, and perform the following:
This option is not available for multiple-cycle Interactive Reporting jobs.
- To add links to the subscription, click Add to My Bookmarks.
- To add an image that links to the subscription, click Add as Image Bookmark.
  You can use a preconfigured image or browse to an image in the repository.
  - To use a preconfigured icon, click Use pre-configured icon file.
  - To use a custom icon, click Use custom icon file and enter the path and file name or use the Browse button.
  - To specify the image size, enter pixel values in the width and height text boxes. If you do not enter values the entire image is used.
Click OK.

To add Interactive Reporting document sections to your default personal page:

Select Explore, and navigate to the item you want to subscribe to.
The Interactive Reporting document must contain sections.
Right-click the item, and click Subscribe.
From Personal Pages tab, click Add Sections of Interactive Reporting document.
From Embed Section, select a section, and click Add.
Repeat step 4 to add all desired sections.
Click OK.