5Posting and Sourcing

Requisition Posting Process

Requisition posting consists of publishing a requisition in order to have candidates applying on the job.

Once a requisition has been created and approved, the next step is to post it. Here is a basic posting and sourcing process. System administrators create a master Source Tracking list which is used by recruiters and candidates. Recruiters post requisitions to Career Sections. Recruiters can post to additional sources such as job boards, agencies and also use gateways to send out requests for sourcing help. Candidates apply to jobs and complete the Source Tracking information. Some tracking is automated if the candidates are coming from certain job boards. They can also put in event ID's from advertisements. Once the source of the candidate is tracked, recruiters then can view the information in the candidate file.

Accessing the Posting and Sourcing feature

There are several ways to access the Posting and Sourcing feature:  

  • When a requisition is ready for posting or already posted, you can click the Status Detail link in the requisitions list and you will be taken to the Posting and Sourcing tab of the requisition.

  • From the More Actions menu within the requisition file.

  • From the Posting and Sourcing tab within the requisition file.

  • From the Contextual Action menu in the requisitions list.

  • From the Tasks channel, the Ready for Sourcing link will take you directly to a list of requisitions that need to be posted.

Places and services to post requisitions

Depending on what your organization has activated and your permissions, the Posting and Sourcing feature provides several services to post requisitions:
  • Internal or external career sections.

  • Mobile career sections: Customers can specify if a career section can be accessed from mobile devices. When candidates receive a message on their mobile device regarding a new job opening and decide to take a look at the job while using their mobile device, candidates are automatically redirected to the mobile career section and are able to view and apply for the job. System administrators specify if the career section is a mobile career section and then link the standard career section to a mobile career section. When a requisition is posted to a standard career section, the system automatically posts the requisition to the mobile career section to which the standard career section is linked. In the Recruiting Center, when posting a requisition, the mobile career section to which a standard career section is linked is not displayed in the Career Sections list. This is to prevent users from posting requisitions directly to a mobile career section.

  • eQuest job boards: Recruiters can post their requisitions to multiple job boards through the eQuest job distribution portal. Recruiters must post a requisition on a career section before posting the requisition to a job board. A requisition can be posted as many times as required but it cannot be posted twice on the same job board account. All job board accounts to which a requisition is already posted will be unavailable in the Sourcing Manager page. The requisition must be posted on an external company career section for at least the same time as on eQuest job board account.

  • Certified job posting distribution suppliers: Recruiters can select a certified job posting distribution supplier (other than eQuest) that will distribute job postings through job boards. A new type of Oracle Validated Integration (OVI) has been put in place to allow integrations with job posting distribution suppliers. Recruiters must post a requisition on a career section that is external and public before posting the requisition to a job board.

  • Staffing agents: Users can ask an advertising agency to post an ad.

  • Non-electronic media such as newspapers, magazines and trade publications, billboards and broadcasting. A list of preferred non-electronic media can be created in My Setup, under Preferences.

  • Gateways such as internet mining.

Important information about Mobile career sections

When posting a requisition, the system dynamically calculates the posting start date and end date for the mobile career section. The posting start date and end date on the mobile career section are based on the dates of the standard career section to which the mobile career section is linked.

  • If the mobile career section is linked to a single standard career section, the posting start date and end date of the standard career section are used.

  • If the mobile career section is linked to multiple standard career sections, the earliest start date among the standard career sections is used; the latest end date among the standard career sections is used.

When posting a requisition to a standard career section, the requisition is simultaneously posted to the mobile career section to which the standard career section is linked (if applicable). However, when a standard career section is linked for the first time to a mobile career section, all requisitions currently posted on the standard career section will be posted to the mobile career section. This posting process is set up to start a few minutes after the two career sections are linked and the duration required to post the requisitions will depend on the volume of postings available on the standard career section.

Posting a Requisition on a Career Section

A user type permission grants users access to this feature.

The requisition must have one of the following statuses: Open - Approved, Open - Unposted, Open - Expired.

There must be no Organization, Location and Job Field associated to the Career Section or, the Organization, Location and Job Field of the requisition and the Career Section must match.

The career section must be active.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Career Sections section, click Modify.

  3. Decide if you want to post the requisition to internal and/or external career sections. The Visibility column indicates whether a career section can be viewed by the external public, or just your internal employees.

  4. Choose the desired career section by selecting the checkbox on the right end side.

  5. Select the posting start date and end date for the desired career section. Posting start date and end date defaults can be set up by the system administrator, but you can modify these at posting time if needed.

  6. Select the "Post as urgent need" option if desired. The job will appear with a red exclamation point when posted on the career section indicating it is an urgent need. 

  7. If you want to send an email to candidates whose profile information matches your requisition, select the option "Email this job posting to matching candidates".

  8. Click Done.

The status of the requisition is Posted. Information regarding the posting is displayed in the requisition Posting and Sourcing tab, under Career Sections. Once a requisition has been posted, candidates can start applying.

Requisition Posting via eQuest Job Boards

Recruiters can post their requisitions to multiple job boards through the eQuest job distribution portal.

eQuest job board accounts are created by the system administrator. These accounts must first have been created in eQuest, with the same user name and password defined by the system administrator. Therefore, job boards available for a specific account are set by eQuest. The system administrator can create as many accounts as needed. However, only one account can be designated as the default account.

A list of core job boards is bundled with the Recruiting Cloud Service subscription. Customers must work with eQuest for additional job boards. This list is subject to change.

  • Monster - All US and International locations.

  • USAJOBS - United States.

  • CareerBuilder - United States.

  • LinkedIn - All US and International locations.

  • Workopolis - Canada.

  • SEEK - Asia Pacific.

  • Wildcard - One additional job board may be selected from eQuest's current list of electronically supported job boards at inception of their Taleo contract ("Additional Core Board"). eQuest will support a process to allow customers to change their Additional Core Board up to one time per year following the customer's first anniversary date of contract with eQuest.

In the event that a customer requests the delivery of job postings to a job board that is not in the above list, such request may be referred to eQuest to be managed via a direct contract between eQuest and the customer.

Once the Taleo Enterprise integration setup is completed for eQuest, eQuest will work directly with the customer to collect appropriate credentials and complete setup to any core job boards or non-core job boards and any related configuration for customer reporting and analytics. eQuest will provide customers with an Activity Report each month listing key data elements associated with each job posting, including date of insertion, recruiter name, requisition number, job title and job location, and total eQuest transactions for the prior month.

Posting a Requisition via eQuest Job Board

A user type permission grants users access to this feature.

The requisition must have the following status: Open - Posted.

A requisition must be posted on a career section before being posted on eQuest.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Job Boards section, select eQuest in the supplier drop-down list.

  3. Select an account.

  4. Click Post...

  5. Complete the information requested by eQuest.

  6. Click Submit.

The status of the requisition is Posted. Information regarding the posting is displayed in the requisition Job Boards section. Once a requisition has been posted, candidates can start applying.

The eQuest feature brings the user to another service which is not the responsibility of Taleo. Posting requisitions on certain job boards through eQuest may imply additional costs and fees independent of the services offered by Taleo. The selections you make will be effective once you quit the eQuest portal and return to Recruiting. Once postings have been made, information on dates and status will be available in the requisition Posting and Sourcing tab.

Posting a Requisition on a Job Board with a Future Start Date

A user type permission grants users access to this feature.

The requisition must have the following status: Open - Posted.

A requisition must be posted on a career section that is external and public before posting the requisition to a job board.

Procedure

  1. In the requisition file, enter a date later than the current day's date in the Opening Date field.

  2. Select the Posting and Sourcing tab.

  3. Post the requisition on an internal career section that is unavailable to both internal and external candidates, specifying today's date in the Start Date field.

  4. In the Job Boards section, post the job to eQuest, specifying the future date on which you want the job to be displayed on the job board.

Requisition Posting via Certified Job Posting Distribution Suppliers

A new type of Oracle Validated Integration (OVI) has been put in place to allow integrations with job posting distribution suppliers so that customers can select their suppliers of choice.

Customers first need to sign a contract with their job posting distribution suppliers of choice. The supplier must have worked with Oracle to provide a certified integration. If such an integration is available for the desired supplier, customers can request the integration to be made available on their zone. Then, Recruiting Center users who have the permission to distribute job postings to job boards are able to select these certified job posting distribution suppliers.

Recruiters can select certified job posting distribution suppliers via the Job Boards section, under the requisition Posting and Sourcing tab. To post a requisition to a job posting distribution supplier, recruiters must first post the requisition on a career section that is external and public.

After selecting a supplier and account and clicking the Post button, recruiters are asked to select a language if the integration was configured to distribute requisitions in multiple languages. The requisition content provided to the job posting distribution supplier is provided in the selected language.

Recruiters are then taken to a page where they need to provide different information. The main part of the page is provided by the supplier. Some of the requisition information is automatically provided to the supplier, making it possible to pre-fill some fields requested by the supplier. When recruiters are done completing the information, they are taken back to the Recruiting Center Posting and Sourcing tab and the list of job board postings is updated to show the job boards where the requisition has been posted.

The list of job board postings shows all the job boards on which a requisition is posted, unposted, scheduled to be posted, etc. The following information and actions related to a job posting distribution supplier are available:

  • Supplier: Shows the various suppliers that are active on the zone, certified job posting distribution suppliers or eQuest.

  • Account: Shows the accounts available to the current user. The Account list is sorted to show the most relevant account for the user (based on the information configured on his user account).

  • Job Board: Name of the job board.

  • Language: Language in which the requisition was posted on the job board.

  • Status: Status of the job board. See below for a complete list of possible statuses.

  • Start Date: Requisition posting start date.

  • End Date: Requisition posting end date.

  • Post: The Post button launches the job distribution process for the requisition. The posting is performed by using the selected supplier and account. It is possible to Post the same requisition using multiple suppliers and/or accounts. This requires the user to repeat the posting process multiple times.

  • Unpost: The Unpost button makes it possible to unpost the requisition from individual job boards. An unpost request is sent to the job posting distribution supplier and the requisition is unposted. No further action is required by the user.

  • Unpost All: The Unpost All button unposts the requisition from all job boards where it is currently posted. An unpost request is sent to the job posting distribution supplier and the requisition is unposted. No further action is required by the user.

  • Refresh Status: The Refresh Status button updates the information displayed in the Job Boards list. The information in this list is not updated automatically (unless an action such as Unpost is performed). Users need to click the Refresh Status button to get the most up to date information.

Possible status values for jobs posted via a job posting distribution supplier are as follows:
  • Not posted

  • Incomplete

  • Authorization required

  • Scheduled for posting

  • Being processed

  • Posting request in process

  • Posted

  • Posted - User update incomplete

  • Posted - Unposting request in process

  • Posted - Update request in process

  • Posted - Update authorization required

  • Unposted

  • Expired

  • Error

In the requisition file History tab, three different types of events can be created by the job distribution feature:

  • Requisition Posting (Job Board ): Used when the user clicks on the Post button.

  • Requisition Unposting (Job Board ): Used when the user clicks on the Unpost or Unpost All button.

  • Requisition Posting Status Change: Used when the status displayed for a posting on a job board changes, whatever the status is Posted, Expired, Unposted, Error, etc.

Note: Some customers may have created Private career sections that are not available via their company's Web site. These Private career sections are used primarily to invite specific candidates to provide, via a job specific URL, additional information on their job submission. Private career sections normally display jobs longer than Standard career sections. There may be situations where a requisition is posted to a job posting distribution supplier and candidates are redirected to a Private career section because the job is no longer posted on a Standard career section and the lowest career section sequence was taken into consideration (order in which the system evaluates on which career section to redirect a candidate coming from a job specific URL). A candidate may click on a job and be redirected to a Private career section, the only career section that is still posting the job. This behavior will be enhanced in a coming release. The plan is to automatically redirect candidates to a career section URL that will not consider Private career sections. The career section sequence will continue to be used, but only Public career sections will be considered.

Posting a Requisition on a Certified Job Posting Distribution Supplier

A user type permission grants users access to this feature.

The requisition must have the following status: Open - Posted.

A requisition must be posted on a career section that is external and public before posting the requisition to a job board.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Job Boards section, select a supplier and an account.

  3. Click Post.

  4. Complete the information requested by the supplier.

  5. Click Submit.

The status of the requisition is Posted. Information regarding the posting is displayed in the requisition Job Boards section. Once a requisition has been posted, candidates can start applying.

Requisition Posting via Staffing Agents

Posting a requisition via staffing agents involves many actions such as the creation of the agency portal, application flows, agencies and agents, as well as many actors such as the system administrator, the user, the agent and the candidate.

Agency portals (or career sections of type Agency) provide a fully integrated solution that enables organizations to deal directly with staffing agencies. This feature helps ensure the privacy of the organization's candidates and jobs by providing an agency-dedicated application flow within one or multiple agency portals.

The posting of a requisition via posting agents involves the following.

After creating a requisition, a recruiter can decide to use staffing agents to help him/her find candidates for the job. The list of agents available is dependent on the organization, location and job field selected for the requisition. The recruiter can select one or several staffing agents who will post the requisition on their job list, then determine the start and end time when candidate referrals will be allowed. This process can take place after the requisition is opened but before it is posted to internal or external career sections as agents will be accessing the requisition through their own career section (agency portal).

An email is sent to staffing agents inviting them to refer candidates for the job. The staffing agent signs in to the Taleo agency portal, locates the requisition associated to him/her and refers a candidate. Depending on his permissions, the staffing agent may be able to refer candidates who already exist in the database or refer an already referred candidate at the job submission level.

Note: When changing the agent who referred a candidate, if you want to reselect the original referring agent and the original ownership is expired, the change will not take effect unless a different agent is first selected and then another modification is made to reselect the original agent.

Candidates being referred receive an email informing them that they were referred by an agent for a job and inviting them to review the profile information submitted by the agent.

Later, when searching through the candidate database, the recruiter can easily identify candidates referred by an agent with the Referred by Agent icon. The tracking tab of the candidate file also displays the name of the agency and that of the agent who referred the candidate. Candidates referred by an agent are considered agent-owned candidates. However, the user can remove the agent-ownership. The user has the possibility to perform a duplicate check to see if the candidate already exist in the database.

Inviting an Agent to Refer Candidates

A user type permission grants users access to this feature.

The requisition must be Approved.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Staffing Agents section, click Modify.

  3. Select an agent.

    If no agents appear in the Agent Selector window, check with your system administrator to ensure the proper career section and agents have been created.

  4. Select start and end dates, for the agent.

  5. Click Post.

  6. Click Done.

The agent has been invited to refer candidates for the requisition available in an organization. Once a requisition has been posted to an agent, the Remove button is no longer be available in the Actions column.

Posting a Requisition to a Non-Electronic Media

A user type permission grants users access to this feature.

The requisition must be posted on a career section. The requisition must have the following status: Open - Approved.

When posting a requisition to a non-electronic media, some pieces of information are missing such as default agency, requisition details, OLF, hiring manager, description, qualifications and correspondence preview. It is recommended that users review the requisition details before posting to any of these posting options.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Non-Electronic Media section, click Request Service.

  3. Select a medium.

    If you want to select a medium amongst your preferred non-electronic media, select the option Preferred non-electronic media located on the left pane.

  4. Specify the start date and end date of the posting.

  5. Click Next.

  6. In the Posting Requisitions page, select the agency that will post the job ad.

  7. Click Done.

The agency will receive a request to post the requisition to the selected non-electronic media such as newspapers, magazines, billboards, etc.

Requesting Resume Searching

A user type permission grants users access to this feature.

The requisition must have one of the following statuses: Open - Approved, Open - Scheduled, Open - Posted, Open - Unposted, Open - Expired.

When requesting resume searching (Internet Mining), some pieces of information are missing such as default agency, requisition details, OLF, hiring manager, description, qualifications and correspondence preview. It is recommended that users review the requisition details before posting to any of these posting options.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Internet Mining section, click Request Service.

  3. In the Posting Requisitions page, select an agency.

  4. Click Done.

The agency will receive a request to search for resumes over the internet.

Requesting Sourcing Strategy

A user type permission grants users access to this feature.

The requisition must have the following status: Open - Approved.

When requesting a sourcing strategy, some pieces of information are missing such as default agency, requisition details, OLF, hiring manager, description, qualifications and correspondence preview. It is recommended that users review the requisition details before posting to any of these posting options.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Sourcing Strategy Request section, click Request Service.

  3. In the Posting Requisitions page, select an agency.

  4. Click Done.

The agency will receive a request to find relevant media.

Emailing Candidates Matched to a Requisition

A user type permission grants users access to this feature.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Careers Section, select Preview Matching Candidate.

  3. In the Postings Requisitions- Filter Matching candidates window, select candidates to email to.

  4. Click Done.

An email is sent to selected candidates to invite them to apply on a job.

Candidate Information Import from USAJOBS

Candidates coming from USAJOBS (the official job site of the U.S. federal government) can automatically log into a Taleo career section and automatically import their USAJOBS profile into a job submission.

Below is the basic flow of activities taking place when applying through USAJOBS.

Posting a requisition on USAJOBS

Requisitions can be posted on the USAJOBS Web site through eQuest (requisitions are posted on other job board in the same manner).

Creating an account on USAJOBS

When creating an account on USAJOBS, candidates need to create their general profile by providing general information such as their name, telephone number, email address. They also need to create a resume by providing their work experience, education, references. Candidates can create multiple resumes but they can only use one of them when they apply for a job.

Applying on a job on USAJOBS

Candidates log into the USAJOBS Web site, search for the job for which they want to apply, select a resume they created on the USAJOBS Web site and click the "Apply online!" button. Candidates are then redirected to a Taleo career section to complete the application process.

Note: The Taleo career section to which candidates are redirected when they apply on the USAJOBS Web site must have the "Display the OpenID" option set to Yes (Configuration > [Career Section] Administration > Career Sections > click a career section > Sign In). Otherwise, an Access Denied error message will be displayed to candidates coming from USAJOBS.
The first time candidates access the Taleo career section, a sign-in page is displayed on which they are asked if they have an account. Three possible options are available:
  • Option 1: If candidates have an account because they applied on the Taleo career section before, they can log in with their career section credentials and choose to import their USAJOBS profile information. When the candidates log in, their USAJOBS ID is linked to their existing Taleo career section candidate ID.

  • Option 2: If candidates have an account because they applied on the Taleo career section before, they can log in with their career section credentials and choose not to import their USAJOBS profile information. When candidates log in, their USAJOBS ID is linked to their existing Taleo career section candidate ID.

  • Option 3: If candidates do not have an account because they never applied on the Taleo career section, they are asked to create one. When candidates do that, their USAJOBS profile is automatically imported and the new account is linked to their USAJOBS ID.

Note: If the email address in the USAJOBS account is identical to an email address stored in the Taleo career section, a message is displayed informing candidates that their email address is already linked to a candidate profile. Candidates are invited to enter the user name and password of the career section account (to link the two accounts together) and to apply using the existing candidate profile.

Creating a new career section account

If candidates select option 3, they have to specify a user name and a password to log into the career section. From there, the standard candidate creation process takes place.

Importing candidate information from USAJOBS

Candidates' information is imported from USAJOBS. As a result, some fields in the application flow are filled automatically with information coming from the candidate USAJOBS general profile and resume. Resume information entered manually on USAJOBS is imported, not information contained in a file attachment. Also, imported information that is not part of the application flow is saved in the Taleo candidate file but the candidate will be unable to see it.

This table shows Taleo career section fields whose content may be imported from USAJOBS.

Personal Information Work Experience References Education
Address (Line 1) Current Job Email Address City
Address (Line 2) End Date First Name Education Level (Achieved)
Cellular Number Other Employer Last Name GPA
City Other Function Middle Name GPA out of
Email Address Start Date Organization Graduation Date
Fax Number   Phone Number Other Institution
First Name   Title Other Program
Home Phone Number   Type  
Job Type      
Last Name      
Middle Name      
Place of Residence      
Preferred Location      
Shift Availability Grid      
Work Phone Number      
Zip/Postal Code      

Files attached to a candidate general profile in USAJOBS cannot be imported into a Taleo career section.

The Reference Name in a USAJOBS resume is imported into the Reference First Name field in Taleo because USAJOBS does not use two separate fields as Taleo does.

Returning to USAJOBS

Once candidates have completed their job application, the Thank You page is displayed. Candidates can click a link on the page to return to the USAJOBS Web site. Customers might consider adding additional links back to the USAJOBS Web site on other career section pages (such as the My Submissions page). Candidates can monitor the status of their submissions by accessing the USAJOBS Application Status page. As candidates move through the various steps and statuses of the candidate selection workflow, status update notifications are sent to USAJOBS and the Application Status page displays up-to-date information.

By default (unless configured otherwise through the application status updates feature), the USAJOBS application status will be:
  • Application Received: Set if candidates click the "Return to USAJOBS" link.

  • Application Status not Available: Set if candidates do not click the "Return to USAJOBS" link.

Updating an existing application or applying on a new job on USAJOBS

Once a candidate has accessed a Taleo career section through USAJOBS either by creating a new career section account or using an existing one, the USAJOBS account and the career section account are linked together. As a result, when updating an existing application or applying on a new job through USAJOBS, the candidate is automatically logged into the career section and does not need to provide a user name or password.

If candidates modify their USAJOBS profile and resume, they can re-import them before accessing their candidate submission. Once they log into the career section, the application flow is filled automatically with information coming from the updated candidate USAJOBS general profile and resume.

Requisition Posting Actions

Unposting a Requisition from a Career Section

A user type permission grants users access to this feature.

The requisition must be Approved.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Career Sections section, click Modify.

  3. In the Posting Requisitions page, clear the checkbox next to To be posted.

  4. Click Done.

The status of the requisition is Unposted. Candidates can no longer apply via this career section.

When a requisition is being unposted and it is no longer posted on at least one career section that is external and public, the option Unpost from all job boards can be used to unpost from all job boards at the same time.

Unposting a Requisition from a Job Board

A user type permission grants users access to this feature.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Job Boards section, click Unpost.

The status of the posting for the job board is Unposted. Candidates can no longer apply via this job board.

Unposting a Requisition from all Job Boards

A user type permission grants users access to this feature.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Job Boards, click Unpost All.

The system will send a request to the job boards to unpost the requisition.

Unposting a Requisition from a Non-Electronic Media

A user type permission grants users access to this feature.

The requisition must be posted on a career section.

The requisition must be approved.

Posting must not be overdue.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Non-Electronic Media section, click Request Service.

  3. Browse mouse over the name of a non-electronic media.

  4. Click the Remove icon.

Allowing the Posting of a Requisition

A user type permission grants users access to this feature.

A requisition must have been prevented from being posted in order to allow the posting.

The Allow Posting action is available when the requisition has one of the following statuses: Draft, Rejected, To be Approved, Approved.

Procedure

  1. In the requisition file, select Allow Posting... in the More Actions list.

  2. Enter a comment.

  3. Click Done.

An event is added to the requisition History tab with the comment entered. The Prevent Posting icon is no longer displayed in the requisition file left panel as well as in the Requisitions list. The requisition that has been prevented from being posted can now be posted.

Preventing the Posting of a Requisition

A user type permission grants users access to this feature.

The Prevent Posting action is available when the requisition has one of the following statuses: Draft, Rejected, To be Approved, Approved.

Procedure

  1. In the requisition file, select Prevent Posting... in the More Actions list.

  2. Enter a comment.

  3. Click Done.

An event is added to the requisition History tab with the comment entered. The Prevent Posting icon is displayed in the requisition file left panel as well as in the Requisitions list. The Posting and Sourcing action is no longer available. To post the requisition, users will have to use the Allow Posting action.

Preventing an Agent from Referring Candidates

A user type permission grants users access to this feature.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Staffing Agents section, click Modify.

  3. Click Unpost.

  4. Click Done.

The agent is no longer invited to refer candidates for the requisition for a position available in an organization.

Asking Someone to Do the Posting and Sourcing of a Requisition

The Request Sourcing Configuration action is available when the requisition has the Open (Approved) status.

Procedure

  1. Open a requisition.

  2. In the More Actions list, select Request Sourcing Configuration.

  3. Select a contributor. The Contributor selector will display users according to these requirements: active user, has the permission to view requisitions, has the permission to access the requisition's staffing type, has the permission to access the Posting and Sourcing tab, is part of the requisition's user group.

  4. Specify if you want to add the contributor to the list of collaborators defined for the requisition.

  5. Enter comments.

  6. Click Done.

Social Job Invite - Sharing Jobs with Social Network or Email

Ability for both candidates and users to easily share jobs via their social network or by email.

The Social Job Invite feature is available in the Career Sections and in the requisition Posting and Sourcing tab.

This feature is not part of the Taleo Anywhere solution. It does not replace the RSS & Facebook feature which allows the sending of jobs by creating a search query.

Career Section

The Social Job Invite feature replaces the Send this Job to a Friend feature in the Career Section. Candidates have the option to select one of many social job sites or email options to send the job to someone in their friend network list, or to simply post on their wall.

The Social Job Invite feature is available on the customer's Career Sections, in the following portal pages:

  • Job List

  • Personalized Job List

  • Job Description

  • Basic Search

  • Advanced Search

The system will create a URL link back to the first posted external Career Section Job Description page for the requisition being shared (the Career Section selected will not necessarily be the Career Section where the candidate is, unless that is the first posted external Career Section). The job reference URL will also have the source name embedded in it. When a candidate selects the link to apply, if the source in the URL matches the source name of an active source of type Social Network that is part of the requisition source list then that will be the source that is pre-filled into the submission. If the source is not found in the requisition source list, then the system will pre-fill the source "Other" under the Social Network source type, as long as that source is part of the requisition source list. If that source is also not in the requisition source list, then no source will be pre-filled.

If the job is unposted from the Career Section used in the URL before the candidate selects the link, the standard message indicating that the job is no longer available will be displayed.

Additional sources can be added to support more details in the source tracking in Recruiting Administration. Sources must be created under the Social Network source type. The source name must equal the source name in the provided list. The source name is not case sensitive.

When candidates choose to share jobs through social networks they must be logged in, or have a valid user account to log in to the third party sites and share.

Requisition Posting and Sourcing tab

A Share link is available in the requisition Posting and Sourcing tab. This option is only available when a job is posted to an external Career Section.

The system will create a URL link back to the first posted external Career Section Job Description page for that requisition. If the job becomes unposted from the Career Section used in the URL before candidates select the link, they will receive the standard "Job is no longer available" message.

There is no way to unpost a requisition from the Social Network sites using Taleo. There is no history tracking when requisitions are posted using the Share option

When linking to a social job site, this feature will link to the social site the user is already logged onto, and not something that can be controlled in Taleo. Therefore, the user, if wanting to post to the company fan page/account, will need to log into that social site using the company credentials.

Sharing a Requisition Posting through Social Networks

The Share link is available only if the requisition is at least posted on one external career section.

A user type permission grants users access to this feature.

Procedure

  1. In the requisition file, select the Posting and Sourcing tab.

  2. In the Career Sections section, click the Share link.

  3. Select the desired social network.

  4. Select the desired options.

  5. Click Share.

Sources and Events

A source is a medium or event through which a candidate has heard about a job.

Sources may be as diverse as Internet job boards, job fairs, magazines, specialized trade publications, newspapers, professional associations, mailing lists, recruiting agencies, etc. Events are used to track down which event, banner, or campaign are attracting the most candidates to career sections. An event can be a specific advertisement in a trade magazine, a recruiting event on a university campus (job fair), or a special recruiting event at an organization.

In the Recruiting Center, sources are displayed in the requisition Posting and Sourcing tab. When users create a requisition, only the sources that have the same Organization-Location-Job Field structure as the requisition are displayed in the Sources list. Users can modify the list of sources associated to the requisition. If event tracking was enabled, users can access the list of events related to a source. Once in the Events list, users can add, modify and delete events in the requisition.

Adding a Source to a Requisition

A user type permission grants users access to this feature.

The requisition must have one of the following statuses: Open - Approved, Open - Scheduled, Open - Posted, Open - Unposted, Open - Expired, Pending - To be Approved (if the requisition flow has the option With Assistant).

The organization, location and job field of the source and of the requisition must match or the source must not be associated to any organization, location and job field.

Procedure

  1. Open a requisition.

  2. Click the Posting and Sourcing tab.

  3. In the Modify Source List section, click Modify...

  4. Click Select next to the desired source.

  5. Click Done.

The selected source appears in the Sources section of the requisition.

Removing a Source from a Requisition

A user type permission grants users access to this feature.

Procedure

  1. Open a requisition.

  2. Click the Posting and Sourcing tab.

  3. In the Modify Source List section, click Modify...

  4. In the Posting Requisitions window, click the Remove icon next to a selected source.

  5. Click Done.

The selected source no longer appears in the Sources section of the requisition.

Creating an Event

A user type permission grants users access to this feature.

Procedure

  1. Open a requisition.

  2. Click the Posting and Sourcing tab.

  3. In the Sources section, for the desired source, click on the number located in the Events column.

  4. In the Events window, click Create.

  5. Complete the fields.

  6. Click Create.

  7. Click Close.

The event is now available for the source. The number located in the Events column increases by one.

Modifying an Event

A user type permission grants users access to this feature.

Procedure

  1. Open a requisition.

  2. Click the Posting and Sourcing tab.

  3. In the Sources section, for the desired source, click on the number located in the Events column.

  4. In the Events window, select the event and click Modify.

  5. Make required changes.

  6. Click Save.

  7. Click Close.

Deleting an Event

A user type permission grants users access to this feature.

Procedure

  1. Open a requisition.

  2. Click the Posting and Sourcing tab.

  3. In the Sources section, for the desired source, click on the number located in the Events column.

  4. In the Events window, select the event and click Delete.

  5. Click Close.

The event is no longer available for the source. The number located in the Events column decreases by one.