Editing Cell Text in Data Forms

When a cell contains cell text, you can edit the cell text title from the column next to the cell instead of the Cell Text dialog box. The cell text title is one line of 69 characters maximum. Additional text that you enter for the cell is considered body text.

Cells that have only cell text titles display the cell text title in the column, and are not indicated by a blue triangular mark in the top left corner of the cell. Cell text that is more than 69 characters is indicated by a blue triangular mark in the cell, and can be edited only in the Cell Text dialog box.

To edit cell text:

1. From the Document Manager, open a data form.
2. Select the cell for which to edit text.
3. Take one of these actions:

   • Select a cell, right-click, and select Cell Text.

   • Select a cell, and in the form toolbar, click Cell Text.

   • If the administrator has set up the form with a cell text column, edit the cell text in the column, or click Cell Text to add more text.

   The Cell Text dialog box includes the POV information and a grid for cell text. If no text already exists for the cell, the system displays a blank grid.

4. Click Add Row.

   The system adds a row with the [Default] system member as the cell text label.

5. Either accept the [Default] label or select one of the other previously loaded labels from the drop-down list.

   You cannot use the same label twice in the same grid.

   Tip:

   The cell text labels in the drop-down list are displayed in alphabetical order. To quickly find a cell text label from a long list, enter one or more letters of the label. For example, if you enter R, the system quickly advances to the first cell text label starting with R (for example, Rating).

6. On the row next to the [Default] system member label in the Cell Text column, enter the cell text.

   Tip:

   You can resize the entire Cell Text dialog box by dragging any side, and you can also resize the Cell Text column by dragging the right bottom corner. Click the Edit button to edit cell text in a separate, larger popup window, which you can resize by dragging any side.

7. Optional: To add cell text rows, click Add Row, select a Cell Text Label, and enter text.

   Tip:

   To delete a row, click Delete Row.

8. When you finish entering cell text, click OK.