Electronic Signature Setup

You can configure interactive and batch applications to require an electronic signature approval to complete a transaction or launch a report. You can configure electronic signatures for an application only if auditing has been enabled for the same application.

The electronic signature consists of the user ID and password of the approver. When an approver enters a valid electronic signature, JD Edwards EnterpriseOne records the approver's information in the Signature table (F9500006).

JD Edwards EnterpriseOne verifies an electronic signature by checking that the user is a JD Edwards EnterpriseOne user, that the role is acceptable, and that the user ID and password are valid. If the electronic signature fails, an error is generated. After four failed attempts, the user is no longer given the opportunity to enter an electronic signature, and the attempt is logged in the F9500006 table. No progress is allowed without a valid signature.

You can use up to two roles to define those users allowed to enter electronic signature approvals for a given application. For instance, you may have a business process that calls for two electronic signatures to approve a transaction. You can assign two roles to the signature configuration: a role for the first approval and a role for the second approval. The roles can include users who have different levels of authority in the organization, such as a role that includes supervisors and another role that includes managers.

You can turn on or turn off the electronic signature function at the pathcode level. Whenever a change is made in the state of the signature function, it is recorded in the Configuration Table (F9500001).