Posting General Ledger Entries to Equipment

Select Posting G/L to Fixed Assets (G1212), Post G/L Entries to Fixed Assets.

After you post journal entries for equipment time to the general ledger, you must post them to the Asset Account Balances table. When you post journal entries for equipment time to the Asset Account Balances table, the system verifies that each of the batch transactions includes:

• A general ledger post code of P, which indicates that the transaction has been posted to the G/L Account Balances table.

• An account that falls within the cost account range set up in the AAIs.

• A fixed asset post code of blank, which indicates the eligibility to post to the Asset Account Balances table.

• A valid equipment number.

• A hold code of blank.

When you select Post G/L Entries to Fixed Assets, the system displays the Work With Batch Versions - Available Versions form. You can select the appropriate version from the Work With Batch Versions - Available Versions form. The post program updates the Asset Account Balances table and marks each transaction as posted.

You determine which accounts post to equipment when you set up AAIs FX01–FX98. Only the accounts within the FX01–FX98 range appear on the posted transaction ledger report. The Unposted F/A report version includes all time entry transactions, regardless of the affected accounts.