Setting Up Rental Rules
You specify the equipment rate table that you want the system to apply to a time or location billing by setting up rental rules. In addition, for location billing, you use rental rules to:
Specify equipment billing limits after which the system changes to another rental rate table.
Override effective dates to keep one rate table in effect, regardless of future changes.
Set proration rules to determine whether the system calculates equipment charges based on the hierarchy that you established for equipment rate codes, or based on a monthly proration basis.
Indicate the hierarchy of equipment rate tables that you want to use.
Indicate whether a piece of equipment was sold or rented to the job.
Define standard work days and hours.
When you sell a piece of equipment to a job, the system bills a one-time cost to that job. When you rent a piece of equipment to a job, the system bills a recurring cost for as long as the equipment is located at the job.
You use the Billing Limit and Rental Threshold fields in conjunction with the replacement cost from either the Equipment Rates Revision form (W1301B) or the Insurance Information form (W12012A). When you use these fields, you can control how the system determines when to:
Use the next rate table you have set up for a job.
Sell or rent a piece of equipment to a job.
If you use the billing limit feature, and if the billing limit is reached during a billing:
If the subsequent table has a zero value for the next rate, the program automatically adjusts the billing amount to bill only up to the billing limit amount.
If the subsequent table has a nonzero value for the next rate, the program bills according to the current table.
You can set up holidays in UDC 98/HL (Calendar Holidays). The system highlights user-defined holidays on the Billable Days calendar.
You must set up equipment rental rules for each company and define the values for each job or business unit within that company.