Understanding Equipment Location Billing

Use location billing when you want to bill for equipment time based solely on the location of the equipment. When you bill for equipment by location, you do not have to enter additional billing information manually. The system creates location billings based on the location information that you enter as you relocate equipment. Billing for equipment by location is effective when you want to bill for small tools.

You can bill for equipment based on location when you want to:

Create location billings based on any time period.
Assign and bill quantities of the same equipment item at different rates among different locations.
Specify multiple billing rate codes for a single piece of equipment.
Set up rental rates for groups of equipment or individual pieces of equipment.
Change the billing rate after a specified billing amount is reached.
Rent or sell equipment to a job.
If you sell the equipment to a job, the equipment can be purchased back at a percentage of the replacement cost.

You can set up the system to meet the location billing needs. Use category codes to organize equipment information. Set up rental rates and billing rates to specify any default values that you want the system to use when you enter information that requires billing data. This table indicates elements you can use to bill equipment by location:

Element	Description
Category code 10	You should reserve category code 10 to specify equipment billing rate groups for the individual pieces of equipment. You can use the equipment billing rate groups to combine similar equipment for billing.
Rental rules	Use rental rules to specify the default values, rate table limits, and so on for individual jobs. You also can specify the regular work hours in a workday and the workdays in a given month.
Billing rate tables	Use billing rate tables to set up and maintain billing rates for billing processes. For example, use billing rate tables to: Define billing rates at specific levels. Indicate billing frequency. Establish a hierarchy between billing rates. Establish rates for groups or single pieces of equipment. All rate tables have effective dates so that the billing is date-sensitive. For example, you can set up the same billing rate with different values that are based on dates.

Element

Description

Category code 10

You should reserve category code 10 to specify equipment billing rate groups for the individual pieces of equipment. You can use the equipment billing rate groups to combine similar equipment for billing.

Rental rules

Use rental rules to specify the default values, rate table limits, and so on for individual jobs. You also can specify the regular work hours in a workday and the workdays in a given month.

Billing rate tables

Use billing rate tables to set up and maintain billing rates for billing processes. For example, use billing rate tables to:

Define billing rates at specific levels.
Indicate billing frequency.
Establish a hierarchy between billing rates.
Establish rates for groups or single pieces of equipment.

All rate tables have effective dates so that the billing is date-sensitive. For example, you can set up the same billing rate with different values that are based on dates.