Understanding Review Options for Equipment Cost Analysis

After you have generated the costs for the equipment that is included in the equipment cost analysis definition, you can use the Equipment Cost Analysis program (P13801) to view the costs and analyze them. The program retrieves the cost information that is calculated and stored in the Equipment Analysis Costs table (F1383).

You can review costs by:

• Equipment

• Account

• Work order

When you review equipment costs and select to include children, the program displays the parent/child equipment structure with rolled-up costs that are based on the parent hierarchy. The types of cost that the system displays depend on how you have set up the inquiry columns.

If you view the cost analysis by equipment, the program displays the summarized costs by equipment number, based on a particular combination of equipment group and subgroup. This approach enables you to analyze the total cost of individual pieces of equipment within a subgroup.

Note: If equipment has equipment components and you have activated the option to include children, you can also view costs for the equipment components.

If you view the cost analysis by account, the program displays the summarized costs by account number. This approach enables you to analyze the total cost of individual subgroups based on the general ledger account structure.

You can also view equipment cost detail information for specific pieces of equipment by work order. You might use this option to further investigate a piece of equipment that is incurring high costs. By viewing the work orders, you can identify those work orders that contribute the highest costs to the piece of equipment.

Based on the setup of the equipment cost analysis rule and the definition of inquiry columns, you can view different types of financial information (for example, revenue, cost, maintenance costs, and equipment statistics, such as hours, miles, and fuel consumption). You can also display budget amounts for the equipment groups and compare the budget amount with actual costs to date.

To exclude any equipment from the cost analysis, select the piece of equipment to exclude and select Exclude/Include from the Row menu.

The system issues a warning message that the exclusion requires a regeneration of the subgroup costs. If equipment has equipment components and you have activated the option to include children, excluding parent equipment also excludes its children.

Responding to the warning message regenerates the cost and the piece of equipment is marked as excluded.