Billing of Partial Receipts

When a customer returns items in installments, the Rental Contract Billing Workfile Generation program (R54R300) bills the contract line through multiple durations: the invoice date to the first receipt date, the previous receipt date to the next receipt date, and so on until the bill-through date.

For example, the billing start date of a rental contract is 1st January 2014, and the total quantity rented is 43. On 1st December 2014, the customer returns 12 quantities. This is the first receipt date. Therefore, you bill the customer for 43 quantities for the duration 1st January 2014 to 1st December 2014. The R54R300 report includes a line for this duration with all the details. Now, the open quantity that is still rented to the customer is 43 - 12 = 31.

On 10th December 2014, the customer returns 20 more quantities. This is the second receipt date. Therefore, you bill the customer for 31 quantities for the duration 2nd December 2014 to 10th December 2014. The R54R300 report includes a line for this duration, along with all the details. Now, the open quantity that is still rented to the customer is 31 - 20 = 11.

On 25th December 2014, the customer returns the remaining quantities. This is the bill-through date. Therefore, you bill the customer for 11 quantities for the duration 11th December 2014 to 25th December 2014. The R54R300 report includes a line for this duration with all the details. Now, the open quantity is zero.