Contract

Access the Contract tab in the Rental Contract Header Revisions form.

Note: The system uses the dates that you enter in this form to the date fields in the related orders (sales order, purchase order, work order). The system decides which dates from the rental contract to pass on to the related orders based on how you set up the date mapping fields in the Action Details table (F54R021).

Customer

Enter a user-defined name or number that identifies the address book record of the customer the asset is rented to. This customer address identifies the customer entity to whom the assets are rented. You must complete this field with a valid address number.

Ship To

Enter a user-defined name or number that identifies the address book number associated with the location to which you ship the asset for rent. If you leave this field blank, the system populates it with the value in the Customer field after you save the header form.

Start Date

Enter the date when the rental contract starts. The start date must be prior to the billing date, install date, delivery date, and projected end date. If you leave this field blank, the system populates it with the system date after you save the header form.

Requested Delivery Date

Enter the requested delivery date of the asset for rent. If you leave this field blank, the system populates it with the system date after you save the header form.

Install Date

Enter the date that you install the asset in the customer location. If you leave this field blank, the system populates it with the system date after you save the header form.

Projected End Date

Enter the projected end date of the rental contract. If you leave this field blank, the system calculates a date based on the start date and the default rental term (specified in the Default Rental Period constant). If the projected end date is before the minimum rental period (specified in the Minimum Rental Period constant), the system displays a warning and informs that the rental contract will be billed for the minimum rental period even if your rental period is less than the minimum rental period.

Billing Start Date

Enter the date that you start billing for the rental contract. If you leave this field blank, the system populates it with the system date after you save the header form.

Actual End Date

The system populates this field with the contract end date. This field will have a value only after you save the rental contract and generate the related order. You cannot edit this field.

Billing End Date

Enter the date that you complete billing for the rental contract. If you leave this field blank, the system populates it with the through date from the Rental Contract Billing Workfile Generation program (R54R300).

Status

The system populates this field with a code from the Rental Contract Status UDC table (54R/CS) that indicates the rental contract status. You cannot edit this field. Values are:

100: Open

The system assigns this status to the rental contract when you create the contract, and retains this status till you generate related orders for the contract.

200: In Process

The system assigns this status to the rental contract after you generate related orders for the contract.

300: Transfers Exist

The system assigns this status to the rental contract when you save the rental contract in the Rental Contract Detail form and if asset transfer is applicable for the rental contract.

900: Closed

The system assigns this status to the rental contract when you close the contract. To close the contract, you select Close Contract on the Row menu of the Work With Rental Contracts form.

Hold Code

The system populates this field with the value in the Hold Orders Code field (of the customer record) in the Customer Master table (F03012).

This hold code also exists for the business unit in the Order Hold Constants program (P42090). You cannot edit this field.

Billing Frequency Code

The system populates this field with the value from the Billing Frequency Code processing option of the Rental Contract Entry program (P54R10). You can override the default value. The value that you enter must exist in the Billing Frequency Master table (F15019).

The system uses the frequency that you specify in this field to bill the rental contract. You must complete this field with a valid value.

Requested Billing Day

Enter the day in the billing period that you want the billing to be generated. You can enter a value from 1 to 28.

Reservation Contract

Select the Reservation Contract option to reserve the asset. In a reservation contract, related orders are not generated. For a standard contract, you do not select this option.

The system enables this option only if you have selected the Reserve Assets option in the Rental Constants Revisions form.

When you select this option, the system enables the Reservation Date and Cancellation Date fields.

Reservation Date

Enter the date that you reserve the asset. If you do not enter a date in this field, the system date is used as the default reservation date.

Cancellation Date

Enter the date that you cancel the reservation contract. If you do not enter a date in this field, the system uses the date in the Reservation Date field and the value in the Asset Reservation Period rental constant (in the F54R01 table) to calculate the cancellation date.

Salesman 1

Enter a user-defined name or number that identifies the address book record of a salesman involved in the rental contract.

Salesman 2

Enter a user-defined name or number that identifies the address book record of another salesman involved in the rental contract.