1. Rental Management Implementation Guide
  2. Understanding Rental Contract information

Understanding Rental Contract information

When a customer wants to rent an asset from your organization, you must record the items, quantities, prices, delivery mechanism, and customer information that are all related to the rental contract. To enter all of this information, you use the Rental Contract Entry program (P54R10). To track and process the rental contract, you generate related orders (sales order, purchase order, and work order) for the contract. You can reserve assets to rent in the future. To reserve assets, the Reserve Assets option must be selected in the Rental Constants program (P54R01).

The Rental Management system commits an inventory item for rent by using the On Sales Order - Other 1 field in the Item Availability program (P41202) for a standard rental contract, and the On Sales Order - Other 2 field for a reservation rental contract. The system uses these fields until you generate the rental contract related sales order. After you generate the sales order, the commitment changes from the On Sales Order - Other 1 field to the Soft Committed - SO, WO field or the Hard Committed - SO field based on the whether the quantity on the sales order is soft committed or hard committed. When you convert the reservation contract to a rental contract, the system moves the commitment on the On Sales Order - Other 2 field to the On Sales Order - Other 1 field.

Tutorial"Click here to view a recording of this feature.

See "Defining Item Availability" in the JD Edwards EnterpriseOne Applications Procurement Management Implementation Guide

You can enter both serialized and non-serialized items. Serialized items have an item number and serial number. Non-serialized items do not have serial number.

The system retrieves some default information for the rental contract from these tables:

  • Item Master (F4101)

  • Item Branch File table (F4102)

  • Asset Master File table (F1201)

  • Address Book Master (F0101)

  • Item Location (F41021)

  • Customer Master By Line Business table (F03012)