Generate and Update Timecards
After you have set up the two versions of the P050002A and P051121 programs, you must set up versions of these programs to create timecard templates, review them in the self-service system, and upload them to the time entry system:
Generate Timecard Templates (R0716711)
Time Entry Self Service Director (P051125)
Time Entry Batch Processor (R05116Z1I)
You use the Generate Timecard Templates program to create timecard templates for each selected employee. You run this program after you assign an employee to a work order. The system then creates timecard templates in the F06116Z1 table, which is a temporary table. You set the Source For Timecard Template processing option to specify whether the timecard templates are based on the employee assignment record or the resource assignment record. You also specify, in the processing options of this program, where the system finds the default pay type to use on the timecard template if one does not exist.
The templates that the system creates include information about the employee, the pay rate, the work order, and the job. Employees can access the timecard template using the JD Edwards EnterpriseOne Self-Service Time Entry system, where they can review and update the number of hours that is associated with each record. To enable employees to view the timecard templates, you must set up a version of the Time Entry Self Service Director program that can be accessed from a web portal. You set a processing option in this program to specify whether the system displays estimated hours on each timecard template. If you choose to display estimated hours, the employee can override the hours if necessary. However, if the estimated hours are correct, no additional data entry is required by the employee. If you choose not to display estimated hours, the employee must enter hours in order for the timecard to be processed through a payroll cycle.
After the employee reviews and updates the timecard template, the managers can review and approve the timecards for processing. After the timecards have been approved, you run the Time Entry Batch Processor program (R05116Z1I) to transfer the approved timecard records from the F06116Z1 table into the Employee Transaction Detail File (F06116).