Setting Up Recurring Bill Code Rules

Access the AREF Recurring Bill Code Rule Revisions form.

Recurring Bill Code Rule

Enter a user-defined, 10-character value that defines the bill code rule.

Bill Code

Enter a code that determines the trade account that the system uses as the offset when you post invoices or vouchers.

The system concatenates the value that you enter to the AAI item RC (for Accounts Receivable) or PC (for Accounts Payable) to locate the trade account. For example, if you enter TRAD, the system searches for the AAI item RCTRAD (for receivables) or PCTRAD (for payables).

You can assign up to four alphanumeric characters to represent the G/L offset or you can assign the three-character currency code (if you enter transactions in a multicurrency environment). You must, however, set up the corresponding AAI item for the system to use; otherwise, the system ignores the G/L offset and uses the account that is set up for PC or RC for the company specified.

If you set up a default value in the G/L Offset field of the customer or supplier record, the system uses the value during transaction entry unless you override it.

Note: Do not use code 9999. It is reserved for the post program and indicates that offsets should not be created.

Rent Flag

Enter a value from UDC table 15L/RF that specifies whether the bill code is rent or nonrent. Values are:

0: Nonrent bill code.

1: Rent bill code.

Straight-line Rent Generation (Release 9.2 Update)

Select this option if you want the bill code to be included in straight-line rent generation when you run the AREF Budget Calculation program (R15L1091). The R15L1091 must have the processing options set to generate straight-line rent information, and to use the bill codes from the AREF Recurring Bill Code Rule setup in order to use this field to determine whether to include the bill code in straight-line rent processing.

When you tab out of the Bill Code field, the system retrieves the default value for this field from the F1512 table. First, the system attempts to retrieve the value for the Bill Code and Building combination. If nothing is found, it checks for the value associated with only the Bill Code. You can override the default value on this field.