Understanding Budget Revisions
Use the AREF Copy Revisions program (R15L1094) to maintain an audit trail of the budget changes by generating a new budget revision number. When you run the R15L1094 program, the system copies all of the records for the revision number to a new revision number. You do not have to specify sequential revision numbers. For example, you can copy revision number 1 to revision number 99. Using revision numbers enables you to make changes to the setup information or to the budget amounts while still retaining the original information.
If you have the same revision numbers assigned to budgets for multiple buildings or properties, you can use data selection to specify the applicable buildings. If you do not set up data selection, the system generates records for a new revision number for all buildings and properties.
If you do not want to copy the records from the AREF Budget Results table (F15L109), you can set a processing option to bypass this table. If you bypass copying budget results records, the system also does not copy the supporting records in the EP Billing Register (F15L38) and the AREF Prior Gross Billings (F15L302) tables.
If the system finds that a record exists for the new revision number, a processing option enables you to choose whether to replace the existing record. The information that defines the record must be the same; otherwise, the system generates a new record. If an extraneous record exists for the new revision number that is not a duplicate record, the system does not delete it.