Understanding Occupancy Data for Expense Participation
Use the AREF Occupancy Refresh program (R15L1092) to update occupied and leaseable area information for a defined date range. If you enter tenant exclusion or share factor denominator rules in the expense participation information in JD Edwards EnterpriseOne Advanced Real Estate Forecasting, you must run the R15L1092 program so that the system has accurate building or property occupancy data for the expense participation calculations. You can set a processing option in the AREF Budget Calculation program (R15L1091) to run the R15L1092 program prior to running the AREF E.P. Budget Calculations program (R15L1096).
When you run the R15L1092 program, the system uses the area definition from the processing options to generate or update records in the AREF Gross Lease Occupied Area table (F15L141). For example, you might want to use the rentable area value, which is specified in the Useable Area field in the AREF Unit Master table (F15L101), as the base area type to update the area definition for GOV. You can then define up to 5 adjustment area types to be applied to the base area type to adjust gross lease occupied area (GLOA). You can also define up to 5 adjustment area types to be applied to adjust gross leaseable area (GLA).
Because the system uses the occupancy data in the F15L141 table only for tenant exclusion and share factor denominator rules, you must verify that the area definition for the rule you want to use matches the area definition that was used to generate the occupancy records. For example, if you set up a tenant exclusion rule for area definition REN, but generate occupancy data for area definition GOV, the system ignores the tenant exclusion rule because it cannot locate occupancy values for the specified area definition.
For leased units, the system retrieves the area value from the F15L101 table. If a unit is vacant or downtime is being applied, the system retrieves the area values from the Area Master (F1514) in JD Edwards EnterpriseOne Real Estate Management. The system uses the base area type in the Area Definition table (F15142) to determine the unadjusted values for gross lease occupied area (GLOA) and gross leaseable area (GLA). The system uses the GLOA and GLA adjustment area types to adjust the values for GLOA and GLA that are populated in the F15L141 table. Both adjusted and unadjusted GLOA and GLA values are populated in F15L141, however, the system only displays adjusted values in the AREF Forecasted Occupancy program (P15L141).
You can set up multiple versions of the R15L1092 report to refresh the information for various calculation methods and area definitions.