1. Advanced Real Estate Forecasting Implementation Guide
  2. Understanding Recurring Bill Code Rules

Understanding Recurring Bill Code Rules

Use the AREF Recurring Bill Code Rules program (P15L106) to set up recurring bill code rules, which you use to specify the bill codes that the system uses to retrieve the corresponding revenue amounts from the recurring billing information for leased units. After you set up the recurring bill code rules, assign them to each unit in the AREF Unit Maintenance program (P15L101) or to the building constant record in the AREF Building Constants program (P15L100). When you run the AREF Budget Calculation program (R15L1091), the system updates the amount to the account that is set up in the automatic accounting instruction (AAI) to correspond to the bill code.

You also use recurring bill code rules to designate which bill codes you use for nonrent. The system calculates the forecasted revenue amounts differently for rent and nonrent bill codes:

  • For rent bill codes, the system uses only the amounts from the recurring billing information to forecast revenue amounts for the term of the lease.

  • For nonrent bill codes, the system retrieves the amounts from recurring billing and applies the corresponding growth pattern from the recurring bill code rule.

    Note: The system uses the result from the first year as the base amount to which to apply the growth pattern for the second year. The system continues compounding the amounts for each subsequent year for which the budget is forecast.

    (Release 9.2 Update) You can also use the AREF Recurring Bill Code Rules program (P15L106) t to specify whether bill codes are included in straight-line rent processing using the Straight-line Rent Generation option. When you enter a record on the AREF Recurring Bill Code Revisions form, the system automatically selects the Straight-line Rent Generation option based on the default value that is defined in the Bill Codes / Adjustments Reasons program (P1512). You can override this value by selecting or deselecting the option.

    When you run the AREF Budget Calculation Program (R15L1091), the system uses the processing option settings for that program to determine whether to look for the Straight-line Rent Generation flag in the AREF Recurring Bill Code Rules, or to use the bill codes defined in the processing options.

The system stores recurring bill code rules in the AREF Recurring Bill Code Rules Header (F15L106) and AREF Recurring Bill Code Rules Detail (F15L116) tables.