Understanding Unit Information
When you add a new unit in the AREF Unit Maintenance program (P15L101), you must assign it to an existing building and floor and specify the budget revision number, unit type, and rentable and usable area of the unit. You can also assign unit-effective dates, if desired. If you want to forecast budgets based on estimated sales, you can specify annual recapture amounts and sales amounts for each period. The system uses the sales information only if you enter a sales overage rule.
In the AREF Unit Maintenance program (P15L101), you have the option to specify how the time is managed before and after JD Edwards EnterpriseOne Real Estate Management (REM) leases. This diagram illustrates a unit in which an AREF assumption is assigned to the time before the lease:
If you want to specify the time prior to a REM lease as downtime, you must select the Time Prior to Lease is Downtime check box. You can also set a processing option in the AREF Load Unit Master program (R15L1012) to enter a default value in the Time Prior to REM Lease field. This diagram illustrates a unit for which the time before the lease is considered downtime:
If you want to renew a REM lease using REM terms when a lease expires, as opposed to using the AREF assumptions, you must complete the fields on the REM Lease Renewal tab on the Unit Revisions form. You can also set a processing option in the AREF Load Unit Master program (R15L1012) to enter a default value in the Renew from Existing REM Lease check box.
You can also specify different extensions when a single unit has multiple REM leases. For example, you can assign an extension of three months to the first lease associated with Unit 101, and an extension of six months to the second lease. This diagram illustrates that example:
The JD Edwards EnterpriseOne Advanced Real Estate system enables you to use security programs to protect budget versions. To lock and unlock unit records, you must be set up with the correct security permissions. If you attempt to change the Lock Flag field when you are not authorized to do so, the system displays an error. Depending on the action assigned to the user in the AREF Permission Lists program (P15L200), the system displays one of these errors:
If the allowed action is 1, the user can change the value in the Lock Flag field.
If the allowed action is 2, an error occurs if the user changes the value in the Lock Flag field to N. Otherwise, no error occurs.
If the allowed action is 3, an error occurs if the user changes the value in the Lock Flag field to Y. Otherwise, no error occurs.
If a unit is unlocked, you can revise unit information at any time regardless of your security permissions. However, if you have generated budget calculations for the revision number specified on the unit, you must regenerate the calculations to include the revisions that you make.
See Setting Up AREF Security (optional).
The system stores unit master information in the AREF Unit Master table (F15L101).