Catch-Up

1. Amount Used for Catch-Up Billings

Specify how the system processes catch-up billings. Values are:

• Blank: Estimated billings.

  The system retrieves the estimated billing amounts from the Customer Ledger table (F03B11) or the Accounts Payable Ledger table (F0411), based on the date that you enter in the Date for Retrieving AR/AP Information processing option. If the system does not locate any estimated escalation records from these tables, it generates catch-up billings using the amounts that are set up on the recurring billing record for the bill code entered in the Estimated BRCD field (BRCD) in the escalation information.

  If recurring billing is not set up with estimated escalation amounts, the system generates catch-up billings based on the date that you enter in the Escalation Generation Date processing option and the values in the Next Month (NPSM) and Next Year (NPSY) fields in the escalation information. For example, if the escalation generation date that you enter is January 01, 2008, the Next Month and Next Year fields contain 01 and 08, respectively, and you process escalations monthly, the system generates one month of catch-up billing. Because the system always uses the first day of the month that follows the date that you enter in the Escalation Generation Date processing option, it starts the escalation on February 01, 2008 (not January 01, 2008). The difference between the escalation generation date that the system uses and the Next Month and Next Year values is one month. If, however, the Next Month and Next Year fields contain 02 and 08, respectively, the system would not generate a catch-up billing.

• 1: Estimated billings less adjustments.

  The system retrieves the amount that was applied to the estimated billing records from Receipts Detail table (F03B14), based on the date that you enter in the Date for Retrieving AR/AP Information processing option. Because payments to vouchers cannot be adjusted, the system uses the payment amount from the Accounts Payable Matching Document Detail table (F0414) for vouchers that were generated for estimated escalation billings.

• 2: Payments for estimated billings.

  The system retrieves the payment amounts for the estimated billing records from the Receipts Detail table (F03B14) or the Accounts Payable Matching Document Detail table (F0414), based on the date that you enter in the Date for Retrieving AR/AP Information processing option. The system also includes unapplied receipt amounts, as long as they were entered for the same bill code.

2. Process Catch-Up Billings

Specify whether the system processes catch-up billings. Note that the system prorates the escalation catch-up billing only if the billing frequency is set to M (monthly) in the Escalation Information program (P15016). Values are:

Blank: Process.

1: Do not process.

3. Estimated Escalations Not Billed

Specify whether to exclude estimated escalation amounts that are set up in recurring billing, but have not been billed, from the catch-up billings process. Values are:

Blank: Do not exclude.

1: Exclude.

4. G/L Date for Catch-Up Billings

Specify the GL date that the system assigns to the catch-up billing records. If you leave this processing option blank, the system assigns the date from the Escalation Generation Date processing option.

5. Date for Retrieving AR/AP Information

Specify the date that the system uses to retrieve Accounts Receivable or Accounts Payable information. You can specify a date other than the invoice date. Values are:

Blank: Invoice date.

1: Due date.

2: Service/tax date.

3: GL date.