Creating Lease Versions

Access the Work with Leases form.

To create lease versions:

1. On the Work with Leases form, select the lease for which you want to create a new version.

2. Select New Version from the Form menu, and complete the Version Effective Date field on the Lease Master Revisions form.

   If you do not specify a version effective date, the system does not create the new version.

3. Select one of these options to specify whether to copy lease log standards:

   • No Logs

   • Log Standards

   • Current Logs

     If you do not copy the logs for the existing version, you cannot copy them at a later date. However, you can copy the log standards at a later date and revise them.

4. Select one of these options to copy legal clause information from the existing lease version or from the standards:

   • No Options

   • Tenant Standards

   • Lease Standards

   • Both Standards

   • Current Options

     If you specify Current Options, the system displays additional options. Select one or more of these options as necessary:

   • Clause Options Audit

   • Clause Amounts

   • Space Detail

   • Space Detail Audit

     If you select an option for which no information exists, the system ignores it.

5. Click the OK button.

   The system displays the Lease Master Revisions form again and assigns the new version of the lease in the header area.

6. Complete or revise any of the fields as necessary on the Lease Master Revisions form.

   Note: When revising dates, you must clear the value in the Term of Lease field. When you save changes, the system recalculates and displays the new lease term in the field.

7. Click Save and Exit.

   Note: (Release 9.2 Update) You must click Save and Exit to save the transaction details in the new version. If you click the Cancel button then all the transactions created in the new version when you clicked Save and Continue during the transaction are deleted.

8. Select the Display All Versions option, and click Find on the Work with Leases form.

   A green check mark indicates the default lease version as specified in the Search Default for Lease Version processing option:

   • If you set the processing option default to blank, the system displays the version of the lease that is effective as of the system date.

   • If you set the processing option default to 1, the system displays the version of the lease with the latest effective date.

     Note: When you create a new lease version, the system updates the Version End Date field of the previous version with the date that is immediately before the effective date of the new version. For example, if the lease version is 1, and you create a new version using June 1, 2007, as the effective date, the system updates the version end date of version 1 to May 31, 2007.

9. Click the purple button next to the Display All Versions option to return to the new lease version.