Estimated E.P. PSF Generation Program (R15114)

As an alternative to generating estimated expense participation billings based on a calculation batch, you run the Estimated E.P. PSF Generation report (R15114) to calculate the estimated billing amounts based on an amount per square foot. To do this, you must set up a log record for each expense class. You assign the same log class code to each of these records and enter the expense class in the Amenity ID field (AMID) and the amount per square foot in the Units field (PMU1). You can enter information for either the lease log or the building log. If information exists in both logs for the same expense class, the system uses the amount per square foot from the lease log.

For example, you could enter the following setup information on the Log Details form. The log class is SF, the expense classes are CAMS and UTIL, and the amount per square foot for each expense class is 200 and 125, respectively.

When you run the R15114 program, the system multiples the amount per square foot for the expense class by the number of square feet specified in the Tenant's SF field (EPOF) from the corresponding expense participation information record, and then generates a record in the Estimated EP Recurring Billings table (F1502WB) for the estimated annual billing amount. The system always uses an annual frequency when you run this program. When you run the Estimated E.P. Edit/Update program (R15113), you can use a processing option to assign the billing frequency to the recurring billing records that the system generates.