Process

Specify the date the system uses to retrieve recurring billing records from the Recurring Billings Master table (F1502B). The system processes all records for the period in which the recurring billing date occurs. For example, if you enter 06/15/07 and you process recurring billings monthly, the system processes all records that are effective from 06/01/07 through 06/30/07.

You cannot leave this processing option blank.

Note: The system locates the billing frequency (monthly, weekly, quarterly) from the F1502B record, and then validates that a period has been defined for the date specified in the Billing Frequency Master table (F15019). The period number contains the value X if it has been defined. For example, you process recurring billings monthly, use a billing frequency of M, and enter a date of June 15, 2007. The F15019 record must contain the value X for the sixth period (June) for the billing frequency M; otherwise, the system does not process any records for that period.

Specify the period number field to update in the Billing Generation Control table (F15011B). The system assigns a G (generated) to the period number field for which recurring billings are generated to prevent the system from generating duplicate billings for the same period. The system also uses the period number to process prorated and catch-up billings, if the Proration and Catch-Up processing option is set to either 2 or 3.

This processing option is independent from the Recurring Billing Date processing option; therefore, you can select and process records for a different billing period from the one that you update using this processing option. If your fiscal date pattern is not a regular calendar year, verify that the period number that you enter corresponds to the date that you entered in the Recurring Billing Date processing option.

You cannot leave this processing option blank.

Note: The system locates the billing frequency (monthly, weekly, quarterly) from the F1502B record, and then validates that a period has been defined for the date specified in the Billing Frequency Master table (F15019). The period number contains the value X if it has been defined. For example, assume that you process recurring billings monthly, use a billing frequency of M, and you enter a period of 6. The Billing Frequency Master record must contain the value X for the sixth period (June) for the billing frequency M; otherwise, the system does not process any records for that period.

Specify the fiscal year that the system updates in the Billing Generation Control table (F15011B). The system enters G (generated) in the Period Number field as specified in the Billing Control Period Number processing option for the fiscal year entered in this processing option to prevent the system from generating duplicate billings for the same period in the same year.

Note: This processing option is independent from the Recurring Billing Date processing option; therefore, you can select and process records for a different billing period from the one that you update using this processing option. If the fiscal date pattern is not a regular calendar year, verify that the period number that you enter corresponds to the date that you entered in the Recurring Billing Date processing option.

You cannot leave this processing option blank.

Specify the date that the system uses to generate recurring weekly billings when the period entered in the Billing Control Period Number processing option does not coincide with the desired weekly billing period. For example, if you entered 01 in the Billing Control Period Number processing option but you also want to run weekly billings for period 04, you can do this by entering a date in this processing option that falls within the weekly billing period 04.

The system uses the date to retrieve the corresponding weekly billing period from the Date Fiscal Patterns - 52 Period Accounting table (F0008B) and updates the period in the Billing Generation Control table (F15011B) accordingly. If you generate both weekly and monthly recurring billings, the system writes a separate record in the F15011B table.

Note: The system validates that a weekly date pattern has been set up in the Billing Frequency Master table (F15019). If you do not have such a date pattern defined, the system does not generate weekly recurring billings.

Specify the general ledger date to assign to the billing records generated in the Tenant/Lease Billings Detail Master table (F1511B). The system uses this date to post billings to the Account Ledger table (F0911) and either the Customer Ledger table (F03B11) or the Accounts Payable Ledger table (F0411), depending on whether you are generating invoices or vouchers.

Specify whether to select leases that generate invoices or leases that generate vouchers. If you leave the Lessee field blank, the system generates invoices when you post billings. If you enter 1 or Y in the Lessee field on the lease, the system generates vouchers when you post billings. The system processes only those leases that have a value in the Lessee field that corresponds to the setting of this processing option. Values are:

Blank: Invoice records.

1: Voucher records.

Note: You must process recurring billings that generate invoices separately from recurring billings that generate vouchers.

Specify whether to process recurring billings in proof or final mode. Values are:

Blank: Final mode. The system generates recurring billing records in the Tenant/Lease Billings Detail Master table (F1511B), runs the Billing Edit/Register program (R15300), which prints a report, and updates the records as generated (G) for the appropriate period in the Billing Generation Control Master table (F15011B).

1: Proof mode. The system prints a report of the records selected to generate, but does not generate recurring billings or update tables.

(Release 9.2 Update)The system runs the Billing Edit/Register program (R15300) to validate the selected records for errors.

Specify the date to use to retrieve the tax rate. The system retrieves the tax rate from the Tax Areas table (F4008) based on the date specified. Values are:

Blank: Use the G/L date to retrieve the tax rate.

1: Use the service tax date to retrieve the tax rate.