Process

1. Generation Date

Specify the date that the system uses to generate estimated expense participation billing records. The system uses this date, and the following dates, to determine the leases to process:

Lease beginning and ending dates

Lease log line effective dates

Building beginning and ending dates

Building log line effective dates

E.P. information effective dates

Note: When information for the same expense class is specified in both the lease log and the building log, the system uses the estimated expense participation billing record for the lease log.

2. Recurring Billing Start Month

Specify the beginning date to use on the recurring billing record that the system generates when you run the Estimated EP Edit/Update program (R15113). Use this processing option with the Recurring Billing Start Year processing option. For example, if you enter 6 for this processing option and 05 as the recurring billing start year, the system uses June 01, 2007, as the starting date on the recurring billing record.

3. Recurring Billing Start Year

Specify the beginning date to use on the recurring billing record that the system generates when you run the Estimated EP Edit/Update program (R15113). Use this processing option with the Recurring Billing Start Month processing option. For example, if you enter 05 for this processing option and 6 as the recurring billing start month, the system uses June 01, 2007, as the starting date on the recurring billing record.

4. Log Class for PSF Amounts (log class for per square foot amounts)

Specify the log class to use to retrieve the amount per square foot for the expense class from the lease or building log. When the expense class is set up for the same log class in both the lease and building logs, the system uses the value from the lease log.

5. Search Default for Lease Version

Specify whether the system calculates estimated expense participation per square foot for the version of the lease that is based on today's date (the system date) or the latest effective date. Values are:

Blank: Uses the version of the lease that is effective as of the system date.

1: Uses the version of the lease with the latest (future) effective date. For example, if today's date is June 30, 2007, and the lease has two versions dated January 1, 2007, and October 1, 2007, respectively, the system displays the version dated October 1, 2007.

Note: If you do not set up versioning in the Real Estate Management Constants table (F1510B), the system ignores this processing option.