Understanding Estimated Expense Participation Billings Update

To complete the expense participation process, you must run the Estimated E.P. Edit/Update program (R15113) to generate estimated billings. When you run the R15113 program, the system creates a record in the Recurring Billings Master table (F1502B) for each record in the Estimated EP Recurring Billing worktable (F1502WB), based on the batch number that you specify. The system also removes the record from the F1502WB table and locks the corresponding calculation record, if one exists, in the EP Billing Register table (F1538B).

When the system generates the new recurring billing record for estimated expenses, it suspends the existing record. Therefore, you can run the R15114 program as often as necessary without having to manually suspend or delete erroneous recurring billing records.

Note:

The system does not create estimated expense participation records in the F1538B table when you run the Estimated E.P. PSF Generation program (R15114).

The system locks the calculation records in the F1538B table, regardless of whether the system has generated or posted actual expense participation billing records. Therefore, if you are generating actual and estimated expense participation billings, you must generate the billing records for the actual amounts before you generate the recurring billing records for estimated amounts. You cannot run the E.P. Billing Generation program (R15101) on locked calculation batches.