Understanding Fee and Interest Search Levels

You can define up to 12 fee and interest tables that contain fee and interest information, such as timing, period, and frequency, that the system uses when you run the Fee & Interest Generation program (R15160). Using up to 12 search levels, you do not have to define the calculation of fees and interest for every lease, tenant, building, and bill code. Set up only the general policy and any exceptions within that policy. When you run the R15160 program, the system selects the most specific fee and interest table, based on its search level, and the key information of the invoice being generated. The search level identifies the level of detail with which a fee and interest table is associated.

You set up a search level by entering values in any combination of these four fields on the Fee and Interest Table form:

• Lease

• Tenant

• Building

• Bill Code

For example, you can define a late fee generally for all the leases and facilities-specifically for a lease, tenant, building, or bill code-or for any combination of those four items. You can also specify whether charges are general, such a 25.00 late fee that applies to all tenants, or specific, such as 0.5 percent per month after a five-day grace period for a specific lease.

This table lists the field combinations that comprise the 12 valid fee and interest search levels:

Key Field	Level 1	Level 2	Level 3	Level 4	Level 5	Level 6	Level 7	Level 8	Level 9	Level 10	Level 11	Level 12
Lease	X	X	X	X
Tenant	X	X	X	X	X	X	X	X
Building	X	X			X	X			X	X
Bill Code	X		X		X		X		X		X

Notice that as the level increases from 1 to 12, the level of detail becomes more general. With level 1, for example, the search is limited to a specific lease, tenant, building, and bill code (AR account). Level 10, however, limits the search only to a specific building.