Understanding Manual Billing Entry
You enter manual billings in batches, but you must enter invoices and vouchers in separate batches because the system processes them differently. The value that you specify in the Lessee field on the lease determines whether the system generates invoices or vouchers. If you leave the Lessee field blank, the system generates invoices. If you enter 1 or Y in the Lessee field, the system generates vouchers.
See Setting Up Lease Information.
When you enter a manual billing transaction, you can specify the payment terms and tax information for the entire transaction or for each pay item. You can also use media objects to add text to transactions that appears on the invoices that you send to tenants. You assign text to invoices or vouchers on the Work With Manual Billings form.
When you enter a batch of manual billing transactions, the system:
Creates a batch header record in the F0011 table, assigns a batch type of 1, and assigns a batch status of Error. Even if the batch is in error, you can still add, revise, and delete records from the batch.
Creates records in the F1511B table and assigns a generation type of 7 if you set the processing option correctly.
If you do not set the processing option to provide a default generation type, you must enter it manually when you enter the billing record. If the system assigns a generation type other than 7, you did not set the processing option correctly, and you must change it either to blank or 7 for the version that is used to enter manual billings.
Note: The system does not update the Billings Generation Control table (F15011B) for manual billings.