Understanding Security Deposits

Use the Security Deposit Maintenance program (P1565) to enter the security deposit record for tracking, reporting, and refunding purposes. When you enter the security deposit, the system creates a record in the Security Deposit Master table (F1565).

You can generate a security deposit invoice after you create a record in the F1565 table. You can print an invoice that the tenant can use to remit the security deposit. To do so, enter Y in the Create Invoice field on the Security Deposit Revisions form, and then select Create SD Invoice from the Form menu to enter the manual billing record that is used to generate the invoice. When you enter the manual billing record, the system automatically updates the posted code to D to prevent it from being posted to the JD Edwards EnterpriseOne Accounts Receivable and JD Edwards EnterpriseOne General Accounting systems. The manual billing record is used only to generate the invoice; it is not used to update account information. Do not generate a billing edit register or post this record.

The system updates the deposit status to B to indicate the manual billing record was generated.

Important: Do not access the Manual Billing Entry program (P1511) from the menu to enter the manual billing record that is used to generate the invoice; the system does not update the posted code automatically. Posting the manual billing record is a common error that results in erroneous accounting entries. You must use the Form menu from the P1565 program to generate the manual billing record.

You can also receive the security deposit after you create a record in the F1565 table. If you have received the check for the security deposit, you can enter the check as an unapplied receipt and assign the receipt the unapplied bill code that is set up for security deposits (such as SECD). The system creates records in the Receipts Header table (F03B13), the Receipts Detail table (F03B14), and the Customer Ledger table (F03B11).