Understanding the Process to Apply Unapplied Receipts to Invoices

After you enter an unapplied receipt, you can apply it to the appropriate invoice or group of invoices using all of the available type input codes. To match an unapplied receipt to invoices, you select the unapplied receipt first, and then display the open invoice records. You cannot use the Load, Select, or Remittance features in the RE Receipts Entry program (P15103) to display unapplied invoice records along with the open invoices.

When you select the unapplied receipt record, the system enables you to override the GL date. The general ledger date that you assign does not change the general ledger date of the unapplied receipt record in the Receipts Header table (F03B13). The system uses the general ledger date for the records that it creates in the Receipts Detail table (F03B14) to pay the invoices; it does not affect the date on which the system updated the bank account when the receipt was posted.

When you fully apply an unapplied receipt to invoices, the system performs these functions for each invoice to which the receipt was applied:

• Creates a new batch record in the Batch Control Records table (F0011) for batch type RB if the unapplied payment is posted when you apply it against invoices.

• Closes the RU invoice document in the Customer Ledger table (F03B11) by updating the pay status to P.

• Closes the RN or RD invoice document in the Customer Ledger table (F03B11) by updating the pay status to P if the invoice is fully paid.

• Creates RC documents in the Receipts Detail table (F03B14).

If you fully apply an unapplied receipt to invoices before it is posted, the system deletes the RU record from the F03B11 and F03B14 tables.

Regardless of whether the unapplied receipt is posted before you apply it to an invoice, you must post the receipt after you apply it to invoices to update the appropriate accounts in the general ledger.

See also:

• Understanding the Journal Entries Created by the Receipt Post Process.