Understanding Unit Information

After you set up buildings and floors (optional), you can assign units to them. You use the Unit Information program (P15217) to set up and maintain unit information, which is any rentable area for which a lease might be created (such as an office, a retail store, or a display area). Because the unit area can change over the life of a lease, you can enter effective dates to simplify the tracking of tenant activity.

The system stores unit information in these tables:

• Unit Master (F1507)

• Area Master (F1514)

• Market/Potential/Renewal Rent Master (F159071)

• Log Standard Master (F1523)

You can use the Unit Area Adjustments program (P1514A) to update the records in the F1514 table. You can access the P1514A program directly from the Lease Information program (P1501).

See Setting Up Leases.

After you set up the units, you can assign the necessary information or unit log to the unit. To reduce errors, you can copy the standard log information for the unit type by setting the Copy Log Standards processing option in the P15217 program.

Use the following programs as alternatives to setting up units individually:

• Use the Multi-Unit Information program (P15071) to set up all of the units for a specific building on the same entry form, and then assign detail information to each unit.

• Use the Replicate Property/Units report (R15115) to quickly set up units in a building (target) that are similar to existing units in another building (source). You can specify whether the system copies only the general information for the units or includes detail information, such as log lines. If you copy units into a target building where other units exist, the system appends new units and does not replace any existing units. After you replicate the units, you can modify any information as necessary in the P15217 program.