1. US Affordable Care Act Year-End Processing Guide
  2. Processing

Processing

Prior Year Data Indicator

Use this processing option to indicate whether the transmission is for the current tax year or a prior year.

If you are submitting prior year data, the IRS will validate the XML document against the prior year schema.

Valid values are:

  • 0 or Blank - Submitting current year data.

  • 1 - Submitting prior year data.

Test File Indicator

Use this processing option to indicate the type of file to be processed.

Once you have received a TCC from the IRS, you must pass a one-time communication test before the IRS places your TCC in production status - T. To pass the communications test, submit a test file using one of the ACA Assurance Test System (AATS) test scenarios to the AIR system. After the file is successfully received, request the IRS to place your TCC in production status.

Valid values are:

  • T - ACA Assurance Test File

  • P - Production File

This is a required field.

Transmitter Control Code

Use this processing option to enter the five character code that is assigned by the IRS. This code is required to submit 1094-C and 1095-C data electronically to the IRS.

This is a required field.

Transmitter EIN

Use this processing option to enter the 9-digit Employer Identification Number (EIN) of the transmitter.

This is a required field. If the EIN is not provided, the Form 1094-C will not be processed. If you do not have an EIN, apply for one. More details are available on the IRS website at www.IRS.gov/forms.

Note: If there are more than one EIN's in the transmission, then use the transmitter's EIN.
Transmitter Address Number

Use this processing option to enter the Address Book Number of the person, company or service that created and electronically submitted 1094-C and 1095-C data to the IRS.

Transmitter Foreign Entity Indicator

Use this processing option to indicate whether the transmitter is a foreign entity or company.

Valid values are:

  • 0 - Not a foreign entity

  • 1 - Foreign entity

This is a required field.

Software Vendor Address Number

Use this processing option to enter the ACA software vender's (Oracle JD Edwards) Address Book Number. Use this value to retrieve first name, last name, and contact phone number.

Software ID

Use this processing option to enter the Software ID assigned to the ACA software when it registered with the IRS. You can only use approved software to perform communication tests.

Note: The Software ID for Oracle JD Edwards EnterpriseOne is assigned by the IRS, and will be supplied with the approved software.

This is a required field and helps to identify if the software is developed in-house or by a vendor.

Please enter the number of employees to be included in each Transmission XML file

Use this processing option to break up the transmission into multiple transmissions, If left blank, a value of 7,500 employees will be used.

Note: According to the IRS, a range of 10,000 to 15,000 employees is equivalent to 100MB worth of data (the maximum size for an Transmission XML file), but this value may vary for customers.